Senior Accountant, Payroll

Job Description The Payroll Accountant provides accounting, financial, and administrative support to Idaho State University’s payroll operations, including assisting the Payroll Manager with the processing of the biweekly payroll, and preparing and maintaining accurate records in compliance with federal, state, and local payroll and wage laws.

This position is housed in the Office of Human Resources and reports directly to the AVP of Finance, with a dotted line report to the AVP of Human Resources. The Payroll Accountant will work closely on a day-to-day basis with the Payroll Manager, Personnel Technician for Payroll Processing, and the Benefits Coordinator.

The Payroll Accountant and Payroll Manager will both be cross-trained to run payroll to ensure redundancy and flexibility, as needed, to support biweekly payroll operations. Because ISU payroll is processed on a bi-weekly basis, the Payroll Accountant position requires the ability to work a regular schedule consistent with the needs of the university and payroll cycle.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Works in conjunction with the University Controller, Payroll Manager, Personnel Technician for Payroll Processing and Senior Accountant in Finance to support the administration and processing of biweekly payroll
• Prepares and maintains accurate records and reports of payroll transactions; facilitates audits by pulling ad-hoc payroll reports (data analysis of salary transactions)
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Process and advise on best practices for payroll/salary redistribution of funding sources Payroll Processing Support:
• Cross trains with the Payroll Manager to understand all operations associated with payroll processing and is occasionally responsible for running biweekly payroll
• Reconcile Payroll Vendor Levy Checks
• Process Payroll JV’s
• Prepare the prior month calculation for Box 12 DD and collaborate with benefits coordinator as needed.
• Prepare file for ADP and reconcile state accounts for out-of-state tax compliance
• In collaboration with HR Associate and Personnel Technician, support processing of the Education Tax through review and audit of employees utilizing Employee credit benefit
• Manage and process employee tuition waivers each semester
• Completes routine daily, weekly, monthly, quarterly and annual tasks associated with payroll processing
• Supports projects and/or process improvement based on changes that impact Payroll and/or Benefits programs; as directed by the University Controller or Payroll Manager and in collaboration with other units at the University