Executive Assistant

Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate the Founders' calendars, appointments, meetings, and travel schedules.
• Prioritize and organize meetings based on business requirements.
• Ensure efficient time management and scheduling of critical discussions. Stakeholder Coordination
• Act as a liaison between the Founders and internal/external stakeholders.
• Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders.
• Ensure timely follow-ups and closure of action items. Meeting Management
• Prepare agendas, presentations, minutes of meetings (Mo. Ms), and action trackers.
• Monitor progress on key action points and ensure timely completion.
• Assist in organizing leadership meetings, reviews, and strategic discussions. Business & Operational Support
• Support the Founders in business planning, reporting, data compilation, and research activities.
• Prepare business reports, presentations, dashboards, and executive summaries.
• Assist in special projects and strategic initiatives as assigned. Travel & Event Coordination
• Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
• Coordinate leadership events, conferences, and external engagements. Documentation & Confidentiality
• Maintain confidential records, documents, contracts, and business correspondence.
• Ensure sensitive information is handled with the highest level of discretion and professionalism.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 3–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred.
• Experience in Ad. Tech, Mar. Tech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advan Requirements Key Skills
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Advanced proficiency in MS Office, Google Workspace, and presentation tools
• Attention to detail and execution excellence
• Stakeholder management and interpersonal skills
• High level of professionalism and confidentiality
• Ability to work under pressure and manage competing priorities What We Are Looking For
• A proactive problem-solver who takes ownership and drives execution.
• Someone who can anticipate requirements rather than wait for instructions.
• A trusted partner who can effectively support the Founders in managing day-to-day priorities and strategic initiatives.
• A highly dependable individual capable of maintaining confidentiality while operating with speed and accuracy.

Benefits

Opportunity to shape the people strategy of a fast-growing Ad. Tech and consumer growth company. Work closely with founders and senior leadership on strategic business initiatives. Build and scale high-performing teams in a dynamic, innovation-driven environment.