Senior Contracts Officer

Minimum Requirements:

• Determine appropriate method of procurement and processes within established timeframes ensuring compliance with university regulations and state laws.
• Compose justification requests for supervisor's approval and signature prior to obtaining written release from mandatory sources for open-market procurement.
• Initiate and established price reasonableness, and processes procurement up to delegated signature authority within established time frames.
• Accurately prepares solicitation drafts for supervisor's review and approval prior to issuance within one (1) week of determination to issue solicitation.
• Analyze needs and helps university personnel in a timely manner. Solicits advice and guidance from vendors, contractors and manufacturers regarding new products, alternative methods, market trends, etc.
• Assists with resolution of departmental inquiries/problems as they relate to vendor invoicing and receiving to allow payments within established time limits.
• Document reasons for delays and effectively communicate issues, delays and purchase requirements to supervisor and end users.
• Upon completion of the procurement process, ensures contract files are complete and forward completed file to supervisor for review and sign-off.
• Provide timely assistance to university personnel and end users in evaluating and competitively procuring all consumable supplies and equipment and service. Must document Procurement file.
• Analyze responses, review bids/offers for conflict with stated terms and conditions, University policy and procedures, and within the Higher Education Manual
• Recommends to supervisor acceptance or rejection of bids/offers in accordance with all applicable laws, regulations, directives and procedures.
• Publicly posts award notices appropriately and in accordance with state and University policies and procedures.
• Obtain and analyzes spend data and establish new term contracts to better leverage the University's buying power.
• Renew term contracts or recompeted in a timely manner with no more than one ( 1) lapsing in coverages.
• Monitors contracts awarded and to ensure Contract Administrator (CA) assignment letters and evaluations are complete and placed in the contract file.
• Post IFBs/RFPs, informal solicitations, and other required notices on eVA and advertised in accordance with state, federal, local and University requirements.
• Work closely with end users to ensure contracts comply with contract requirements. Informs supervisor of any delays or issues with contracts. Required Qualifications: Bachelor's degree in business, information sciences, engineering or a related field or an equivalent combination of education, training and experience. Experience in state procurement, contract negotiations and administration in goods and services. C.P.M., CPCM, CPPB, or CPPO Preferred Qualifications: VCA/ VCO *Supervisor ensures annual requirements for position are provided to the employee. Supervisor will evaluate employee annually on compliance with these requirements. Mandatory training courses are completed as instructed. Employee must obtain VCA/VCO certification within 2 years of employment. * Salary Range $75,000 - $85,000 Special Instructions: You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Completed Application via Workday
4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts).
5. Names and contact information for three job references (include with resume). Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. Contact Information: Name: Office of Human Resources Phone: 757-823-8160 Email: NO EMAILED DOCUMENTS ACCEPTED In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer Contact Pathways