Warranty Administrator

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

Responsibilities

Below is an overview of the duties and responsibilities you would take on in this role: Claims Processing Review and assess a large volume of warranty claims submitted by service centers and Fleet Warranty Administrators. Verify warranty coverage and eligibility criteria for each claim. Ensure claims are processed accurately and in a timely manner.

Maintain detailed records of claims, including documentation and correspondence. Engage with the manufactures to submit prior authorizations and repair direction. Follow up with manufacture warranty personnel on warranty claim payments, short pays, denials. Escalate claim payment variances to warranty manager. Customer Interaction Communicate with customers and service centers to gather necessary information and resolve claimrelated inquiries.

Provide excellent customer service while managing claim disputes or escalations. Quality Control Conduct quality checks on completed claims to ensure accuracy and compliance with company policies and industry standards. Identify and report any fraudulent or improper claims. Process Improvement Collaborate with the warranty department to develop and refine warranty policies and procedures.

Suggest improvements to streamline claim processing and enhance customer experience. Documentation Maintain detailed and organized records of warranty claims, correspondence, and resolutions Ensure compliance with regulatory and company documentation requirements Other duties as assigned.

Qualifications

Associates degree or higher preferred Minimum 2 years of experience in warranty claims processing HTS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by laws.