Project Coordinator

Company: Saba Well SDC India Pvt Ltd Brand Name

• Omni. Fi Salary: Competitive, as per market standards Employment Type: Permanent Location: Kolkata Work Mode: On-site (Work from Office) Office Hours: Monday to Friday, 11 AM – 8 PM About the Company
• Saba Well is an outsourced finance operations company serving mid-market, multi-entity businesses in the US — accounts payable, accounts receivable, payroll, month-end close, general ledger, and compliance reporting, delivered through a dedicated India-based delivery team. We currently manage finance operations for clients across healthcare, non-profit, and services sectors, working inside stacks like Bill.com, QuickBooks, Paylocity, Procurify, and Athena Health. We are now building the technology layer on top of that operating business: an AI-native platform where autonomous agents handle the invoice processing, reconciliation, and reporting work that our finance teams do manually today, with our finance operators moving into oversight and exception-handling roles rather than pure execution. This is an early-stage build. There is no platform in production yet. You would be one of the first, if not the first, engineering hire — which means unusual ownership over architecture decisions, and also unusual ambiguity, a lean team, and a still-forming roadmap. We're looking for someone who wants that trade-off, not someone looking for a mature engineering org to slot into Key Responsibilities Governance & Task Management Maintain all client and internal projects: owners, due dates, sections, custom fields and templates. Review overdue, unassigned and stalled tasks daily and resolve them with task owners. Set up new projects from standard templates; archive completed boards. Define hygiene standards and train team members on them. Priority Management & Escalation Publish weekly priorities for each team and update them as client needs change. Flag at-risk tasks, missed deadlines and resource conflicts to leads within 24 hours. Maintain an escalation log and track every issue to resolution. Client & Internal Project Coordination Track implementation timelines: mobilization, testing, cutover, go-live and hypercare. Prepare client status updates, meeting agendas and action-item summaries. Drive internal programs to schedule onboarding, certifications, SOPs, BI enhancements and AI initiatives. Reporting & Automation Build weekly/monthly dashboards on workload, on-time delivery and backlog. Automate repetitive coordination using Asana rules, forms and integrations.

Required Skills

& Qualifications Technical Skills 0–2 years of experience in project coordination, PMO or delivery operations (shared services, finance or consulting preferred). Advanced, hands-on Asana experience: Projects, portfolios and templates Rules, forms and custom fields Reporting and dashboards Strong Excel skills (pivots, lookups, trackers); Power BI is a plus.

General understanding of finance and analytics operations is preferred. Soft Skills Strong ownership with a consistent follow-up habit. Excellent written and verbal English; confident with US clients and senior stakeholders. Ability to manage multiple workstreams parallelly without missing deadlines. Educational Qualification Bachelor’s degree in Business, Commerce, Engineering or a related field (MBA preferred).

CAPM, PMP, Scrum Master or Asana certification is a plus.