Administrative Officer

ADMINISTRATIVE OFFICER (Payclass 08. ACADEMIC ADMINISTRATION FACULTY OF COMMERCE We invite applications from suitable qualified and experienced candidates for this post for appointment as soon as possible. The successful candidate will primarily work in the Undergraduate section of the Commerce Faculty Office. We seek self-motivated candidates, with excellent analytical, organisational, and interpersonal skills. This role is key to the effective functioning of student records and administration within the Faculty of Commerce. The Incumbent is required to ensure efficient administration of the student life cycle, the maintenance and archiving of related records.

Requirements

A relevant NQF 5 qualification 3 years’ relevant experience in academic administration in the Higher Education Sector A strong customer service ethic, good interpersonal skills, and the ability to deal with multiple constituencies across levels and contexts (including staff, students, and parents). Experience of records management Demonstrable experience using an ERP system.

Ability to maintain and implement university protocols and procedures Meticulous attention to detail and accuracy Organisational, planning, and time management skills P roven ability to work accurately under pressure and to tight deadlines Demonstrated flexibility, initiative and accountability in managing one’s own work and deliverables.

Good communication skills (written and verbal) Proficiency in MS office suites The ability to work independently and as part of a team Be willing to work after hours based on operational needs The following will be advantageous: 5 years’ relevant experience in academic administration in the Higher Education Sector Knowledge of UCT Policy and Procedures Experience with the People.

Soft system Responsibilities include: Executing undergraduate academic administration processes, relating to the full student’s life cycle. Liaising with academic departments and central University support departments Ensuring compliance with university and faculty rules and procedures Providing professional and comprehensive services to Faculty Esuring governance and servicing of faculty committees Providing events coordination support For detailed information on this post, please view the job description at the following link: (view ) The annual remuneration package, including benefits, is negotiable between R448 889 and R528 105.

To apply , please visit the UCT Careers site (For Internal Applicants) and (For External Applicants) to create a profile and submit your application. Please complete/attach the following to your profile before submitting your application:

• A letter of motivation, outlining how your expertise aligns with the position's requirements
• A detailed Curriculum Vitae (CV).
• Highest qualification
• Copy of your qualifications and ID.
• Three referee names which must include their title and name, position details, relationship with you, their e-mail address and telephone number Telephone: 021 650 1673 Website: http://www.commerce.uct.ac.za/ Reference number: ID1604 Closing date: 13 November 2026 UCT is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at https://uct.ac.za/oic/employment-equity. When you apply for a position at UCT, we collect your personal information to assess your application, communicate with you, and coordinate interview logistics. Information such as race, gender, nationality, and disability status is used to support our Employment Equity obligations. We also verify your references, qualifications, conduct criminal and, for certain roles, credit checks. For more information about how the University of Cape Town uses personal information and your rights, please email [email protected] The University reserves the right to extend the closing date for applications if deemed necessary and reserves the right to make no appointment.