Assistant Admin Officer

Summary The Assistant Admin Officer serves as a vital support figure, stepping in to fulfill the duties of the Admin Officer when necessary while reporting directly to the Office Management Head. This role is essential for maintaining seamless office operations, ensuring that administrative functions run efficiently, and supporting the broader organizational goals through proactive management of resources, communications, and personnel processes.

Responsibilities

Supervise the inventory of office supplies, cultivate relationships with vendors, and verify the operational status of all office equipment. Manage executive calendars, coordinate meeting schedules, organize travel arrangements, and screen incoming correspondence. Handle the processing of expense reports, contribute to budget planning activities, and track office-related invoices.

Oversee both physical and digital record-keeping systems to ensure strict adherence to company policies and data protection standards. Provide human resources assistance by facilitating staff onboarding, organizing interview logistics, and updating employee records.

Requirements

Proven ability to manage office logistics, including inventory control and vendor coordination. Strong organizational skills with experience in scheduling, travel planning, and communication management. Competence in financial administration tasks such as expense tracking and invoice monitoring. Proficiency in maintaining accurate filing systems and ensuring compliance with data security protocols.

Experience supporting HR functions, including onboarding processes and employee database management.