Elance Learning

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Admin Executive

Kozhikode, KL, IndiaFull-timePosted Oct 1, 2026

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Educational Qualifications Minimum Requirement: Any Degree Technical Skills: Strong proficiency in Microsoft Excel/Google Sheets (for tracking attendance, expenses, and inventory). Familiarity with ERP software or Institutional Management Systems. Excellent written and verbal communication skills in English and the local language.
Experience Requirements Entry-Level: 0–2 years. Focuses on document management and front-office tasks. Core Job Responsibilities To ensure the academy runs smoothly, an Admin Executive should focus on these four pillars:
Operations & Facility Maintenance Conducting daily walkthroughs to ensure the campus is "class-ready" by 8:30 AM. Managing repairs and maintenance (CCTV, networking, plumbing, and electrical). Supervising housekeeping and security staff.
Logistics & Event Coordination Managing the "end-to-end" logistics for student orientations and events. Handling venue bookings, catering arrangements, and material distribution. Coordinating staff housing or transportation needs when required.
Vendor & Procurement Management Identifying reliable vendors for stationery, IT equipment, and furniture. Comparing quotes and negotiating prices to stay within budget. Verifying invoices and coordinating with the accounts team for timely payments.
Reporting & Documentation Maintaining daily/weekly status reports (Target vs. Actually). Tracking asset inventories and AMC (Annual Maintenance Contract) renewals. Managing petty cash and daily administrative expenses.

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