Office Admin

Job Description – Admin Executive Job Title: Admin Executive About the Role We are looking for a dedicated and hardworking Admin Executive to support the smooth day-to-day functioning of campus operations. The ideal candidate should possess strong organizational skills, attention to detail, and a proactive approach to handling administrative, facility, and coordination responsibilities.

This role plays a vital part in ensuring a well-maintained, efficient, and employee-friendly workplace.

Key Responsibilities

Office Maintenance & Upkeep Ensure the office premises are clean, organized, and well-maintained at all times. Coordinate with housekeeping staff to ensure daily cleaning activities are completed efficiently. Monitor and replenish office supplies, including stationery, pantry items, drinking water, and other essentials.

Identify maintenance requirements and coordinate repairs when necessary. Administrative Support Manage incoming and outgoing couriers, packages, and deliveries. Maintain records of office inventory and initiate purchase requests for required supplies. Support document management through photocopying, printing, scanning, and filing.

Maintain organized records and ensure easy accessibility of administrative documents. Employee & Visitor Support Welcome and assist visitors, clients, students, and employees in a professional manner. Address basic inquiries and direct visitors to the appropriate department or personnel. Support onboarding logistics by arranging seating, workstations, and office essentials for new employees.

Ensure a positive visitor and employee experience within the office premises. Coordination & Communication Liaise with vendors for office-related purchases, maintenance work, and service requests. Coordinate refreshments and logistical arrangements for meetings, training sessions, and office events. Assist the Administration teams in collecting, distributing, and maintaining employee-related documents.

Follow up with internal and external stakeholders to ensure timely completion of tasks. Basic Office Operations Maintain attendance registers and related records when required. Assist with routine administrative errands such as bank visits, bill payments, and document submissions. Support the efficient execution of daily operational activities.

Ensure compliance with office procedures and administrative guidelines. Facility & Parking Management Allocate and manage parking slots for employees, visitors, and students. Monitor compliance with parking regulations and organizational policies. Conduct routine inspections to identify unauthorized or improperly parked vehicles.

Address and resolve parking-related concerns, complaints, and disputes effectively. Maintain records related to parking allocation and utilization. Campus Event Support Provide administrative and logistical support for campus events, workshops, seminars, and student activities. Coordinate seating arrangements, catering, equipment setup, and venue readiness.

Assist in event planning, execution, and post-event coordination. Ensure all event requirements are fulfilled in a timely and organized manner.

Qualifications

& Skills Bachelor's degree in any discipline preferred. 1–3 years of experience in administration, office operations, or a similar role. Good communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, Outlook). Ability to work independently and manage multiple responsibilities.

Positive attitude, reliability, and attention to detail. Willingness to handle field errands and operational support activities when required. Key Competencies Time Management Problem-Solving Ability Attention to Detail Vendor Coordination Customer Service Orientation Teamwork & Collaboration Initiative and Accountability