Payroll Administrator

Job Details: Job Location: Forum HQ

• San Antonio, TX, Position Type: Full Time, Salary Range: Undisclosed, Job Category: Human Resources, Payroll Administrator GH Logistics, LLC – San Antonio, TX Pay: From $50,000.00 per year Job Type: Full-Time Work Location: In Person – San Antonio, TX About GH Logistics GH Logistics is a fast-growing, asset-based transportation and logistics company specializing in high-volume freight operations. We operate in a fast-paced environment where accuracy, accountability, communication, and operational efficiency are essential. We are seeking an experienced and proactive Payroll Administrator to support our payroll operations, maintain accurate employee timekeeping records, and resolve payroll discrepancies before they impact employees. This is a hands-on administrative role that requires strong attention to detail, excellent problem-solving skills, and the ability to take initiative without constant direction. Prior hands-on Paycom experience is required.

Position Overview

The Payroll Administrator will be responsible for reviewing employee timecards, identifying missing punches, resolving payroll discrepancies, and coordinating directly with department leadership to ensure payroll information is accurate and ready for final approval. This individual will work closely with our Payroll Lead and department managers to ensure all timekeeping issues are addressed before payroll deadlines.

We are looking for someone who does more than identify problems. The right candidate takes ownership, follows through with leadership, and ensures issues are resolved in a timely manner. Key ResponsibilitiesTimekeeping & Payroll Administration Review and monitor employee timecards daily through Paycom. Identify missing punches, incorrect hours, incomplete time entries, and other timekeeping discrepancies.

Proactively communicate with department managers and team leads to obtain missing information and corrections. Ensure timecards are accurate, corrected, and ready for department leadership's final approval before payroll deadlines. Monitor outstanding timecard corrections and follow up until all issues are resolved. Verify that required timecard approvals are completed within established deadlines.

Assist the Payroll Lead with payroll preparation, processing, and administrative support. Maintain accurate employee payroll and timekeeping records. Review overtime, attendance adjustments, and other payroll-related entries for accuracy and proper authorization. Payroll Discrepancy Resolution Investigate employee payroll concerns, including incorrect hours, missing pay, overtime discrepancies, and other payment-related issues.

Research discrepancies using Paycom records, timekeeping data, and supporting documentation. Communicate directly with department leadership to identify the cause of payroll issues and coordinate appropriate corrections. Take initiative to resolve discrepancies rather than waiting for issues to escalate. Follow up on outstanding payroll concerns to ensure timely resolution.

Escalate complex or unresolved payroll matters to the Payroll Lead or appropriate leadership. Maintain accurate documentation of payroll adjustments, corrections, and resolutions. Identify recurring payroll errors and recommend improvements to prevent future issues. Administrative Support & Department Coordination Serve as a point of contact between Payroll, Human Capital, department managers, and employees regarding timekeeping and payroll questions.

Track outstanding payroll items and ensure deadlines are consistently met. Maintain organized records, reports, and documentation. Assist with payroll audits, reconciliations, and reporting as needed. Ensure payroll-related information is handled accurately and confidentially. Support leadership with administrative payroll projects and process improvements.

Communicate professionally and consistently with managers to ensure accountability for timely timecard corrections. Required Qualifications Hands-on Paycom experience is required. Previous experience in payroll administration, payroll support, timekeeping, or a related administrative role. Experience reviewing and correcting employee timecards in a payroll or HRIS system.

Strong understanding of payroll discrepancies, timekeeping procedures, and approval workflows. Proficiency in Microsoft Excel, including reviewing and reconciling data. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to work directly with department managers and leadership to resolve issues.

Ability to manage multiple priorities and meet strict payroll deadlines. Strong problem-solving skills and the ability to work independently. Ability to handle confidential employee and payroll information professionally.

Preferred Qualifications

2+ years of payroll administration or payroll support experience. Experience supporting payroll for a high-volume or multi-department organization. Experience with Paycom time and attendance, payroll reporting, and employee record management. Experience investigating pay discrepancies and reconciling payroll data. Background in transportation, logistics, or another fast-paced operational environment.

Familiarity with payroll compliance, overtime regulations, and timekeeping requirements.

What We're Looking For

We need someone who is proactive, detail-oriented, dependable, and comfortable holding processes accountable. The ideal candidate: Does not wait until payroll day to discover missing punches or incorrect timecards. Takes ownership of outstanding issues and follows through until they are resolved. Is comfortable reaching out to managers and leadership to obtain necessary corrections.

Understands the importance of accurate and timely employee pay. Can identify inconsistencies, investigate the cause, and recommend solutions. Works independently while keeping the Payroll Lead informed of important issues. Understands that payroll accuracy requires preparation, communication, and consistent follow-through.

This is not simply a data-entry position. We are looking for someone who can actively manage the administrative side of payroll, identify potential problems before they become payroll errors, and help maintain an accurate and efficient payroll process. What Success Looks Like Employee timecards are consistently reviewed before payroll deadlines.

Missing punches and discrepancies are identified and addressed proactively. Department managers receive timely communication regarding required corrections. Timecards are corrected and ready before leadership's final approval. Payroll discrepancies are researched, documented, and resolved efficiently. Payroll deadlines are met with minimal last-minute corrections.

The Payroll Lead receives reliable administrative support and accurate information.

Compensation

$50,000 annually Employment Type: Full-Time Location: San Antonio, TX – On-site GH Logistics is an Equal Opportunity Employer. Employment decisions are based on qualifications, experience, and business needs.

Benefits

401(k) Dental insurance Employee discount Paid time off Vision insurance Application Question(s): How many years of hands-on experience do you have using Paycom for payroll administration and timekeeping? Have you personally reviewed, corrected, and reconciled employee timecards in Paycom? Have you been responsible for identifying missing punches, incorrect hours, and payroll discrepancies before payroll processing?

Have you worked directly with department managers or leadership to resolve payroll discrepancies and obtain timecard approvals? Experience: Paycom: 1 year (Required) Payroll administration: 2 years (Required) Work Location: In person Qualifications: