Associate / Executive - Finance & Accounts

JOB DESCRIPTION Position: Associate / Executive – Finance Department: Finance & Accounts Location: Rosetta Sakleshpur Reports To: Unit Financial Controller

1. Job Purpose To support the day-to-day finance and accounting operations of the hotel, ensuring accurate financial records, timely processing of transactions, compliance with statutory requirements, and adherence to the organisation's financial policies and procedures. 2.

Key Responsibilities

A. Accounts Payable Verify supplier invoices, purchase orders and supporting documents. Ensure timely processing of vendor payments. Maintain vendor accounts and reconcile outstanding balances. Follow up with respective departments for invoice approvals. B. Accounts Receivable Monitor guest ledger, city ledger and outstanding payments.

Ensure timely billing and collection follow-ups. Reconcile corporate accounts and travel agent balances. Coordinate with Front Office and Sales for billing discrepancies. C. General Accounting Record daily financial transactions accurately. Assist in preparing journal entries and ledger reconciliations. Support month-end and year-end closing activities.

Maintain proper documentation of financial records. D. Income Audit & Cash Management Verify daily revenue reports from Front Office, F&B and other operational departments. Check cash, credit card and digital payment transactions. Identify and report revenue discrepancies. Ensure proper handling and reconciliation of cash collections.

E. Statutory Compliance Assist with GST, TDS and other statutory documentation. Ensure proper maintenance of financial records for audits. Support internal, external and statutory audits. F. Cost Control & Inventory Coordinate with Purchase and Stores for invoice verification. Verify purchase bills against purchase orders and goods received notes (GRNs).

Assist in monitoring departmental expenses and cost variances. Support periodic stock verification and reconciliation. 3. Key Skills & Competencies Knowledge of accounting principles and financial procedures. Working knowledge of MS Excel and accounting software. Understanding of GST, TDS and basic statutory compliance. Strong analytical and numerical skills. Attention to detail and accuracy. Good communication and coordination skills. Ability to maintain confidentiality and meet deadlines. 4. Educational Qualification B.Com / M.Com / BBA (Finance) or equivalent qualification. Relevant experience in hotel finance and accounting operations is preferred. 5. Experience Associate: 0–2 years of relevant experience. Executive: 2–4 years of relevant experience. Hotel industry experience will be an added advantage. 6. Key Performance Indicators (KPIs) Accuracy and timeliness of financial transactions. Timely vendor invoice processing. Reduction in outstanding receivables. Accuracy of daily revenue reconciliation. Timely completion of month-end closing. Compliance with audit requirements. Timely submission of financial reports.