Office & Operations Coordinator (Birmingham)

Pay Rate: $15.00 an hour Benefits: Weekly Pay, Consistent M-F Daytime Schedule Ready to step into a professional leadership role where you run the day-to-day environment of a growing office? Helping Hearts Senior Care is immediately hiring an Office & Operations Coordinator to oversee the administrative, compliance, and daily operations of our Birmingham branch.

If you are a highly organized professional with experience in office management, healthcare administration, or facility operations, this is your opportunity to lead a local hub with a supportive executive team backing you up. Why Join Helping Hearts? Weekly Pay: Reliable direct deposit every single week. Stable Schedule: Monday through Friday, standard business hours (no chaotic shift work).

Operational Leadership: Take ownership of a physical office branch and ensure its daily success.

What You Will Do

(Daily Operations & Management): Oversee Daily Branch Operations: Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace. Ensure State & Internal Compliance: Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies.

Lead the Local Office Environment: Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly. Reporting & Documentation: Manage local office expenses, inventory, and operational reports for the executive leadership team. Problem-Solving & Logistics: Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.

What We Are Looking For

Experience: Minimum of 1–2 years in office management, healthcare administration, or an operations coordination role. Skills: Proficient with computers (Microsoft Office, Google Workspace, and digital record systems) and highly detail-oriented. Leadership Traits: A natural problem-solver who can run an office independently, stay calm under pressure, and multitask effectively.

Education

High school diploma required; college coursework or administrative certifications are a plus. Ready to lead our Birmingham branch? Apply today for a fast phone screening!