AP Specialist

Position Summary

Handles day-to-day accounts payable, vendor onboarding, and corporate card documentation, ensuring invoices and payments are accurate and fully supported.

Key Responsibilities

• Monitor the shared AP email and phone line; save vendor invoices and respond to vendor inquiries
• Add new vendors in Foundation and sync to Project HQ, collecting W-9s and payment details
• Request and review lien releases, verifying scope and amounts match invoices
• Review subcontractor Certificates of Insurance
• Match printed checks to invoices and verify vendor and amount
• Record and reconcile credit card transactions; collect receipts; send AMEX and WEX reports to managers
• Coordinate with Payroll on deductions for missing receipts
• Complete vendor credit applications and support the AP Lead as needed Qualifications
• High school diploma required; associate degree in Accounting preferred
• 1–3 years of accounts payable experience; construction experience preferred
• Strong organization, accuracy, and communication skills
• Proficiency with Excel and accounting software