Administration Officer

Are you a current Austin Health employee? If yes, please log in to the Austin Health careers website via ‘Employee Login’ using your network login details to search, view and apply for all career opportunities available. Permanent, part-time position available 32 hours per week Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide.

We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. About the Surgery, Anaesthesia & Procedural Medicine (SAPM) Division The Division of Surgery, Anaesthesia & Procedural Medicine (SAPM) manages and coordinates surgery, gastroenterology, and cardiology services.

Emergency and planned procedures are delivered to 35,000 patients per year across two sites, in 19 operating theatres, two procedure rooms, four endoscopy suites and two catheter laboratories by more than 1,750 staff.

About the role

As an Administration Officer, you will join a highly skilled team supporting the administrative operations of the Austin and Repatriation Centre Operating Suites. Working closely with wards and specialty units, you will contribute to critical administrative tasks while supporting a smooth and seamless patient journey.

A regular day will see you: Provide administrative support to all areas within The Surgery Centre and Austin Operating Suites. Theatre Reception, Ward Clerks (various wards), Admissions (multiple areas, inc. patient documentation prep), Recovery/Surgi. Net Superuser. Make timely appointments and distribute discharge information to patients and GP’s, where relevant.

Prioritise workloads and manage competing demands. Maintain clinical files in accordance with relevant policies and legislation, including pre-admissions, discharge, and admission of patients, both from other wards and directly Screen and appropriately prioritise all telephone calls and enquiries.

About you

As a part-time Administration Officer, you will have excellent communication skills and a strong commitment to excellence in patient care. You’ll bring energy and drive to your work and have a keen interest in developing your skill set. To be successful in this role, you'll bring with you: Proven effective communication skills, both verbal and written.

Ability to work autonomously and as a member of a dynamic team. Well-developed time management skills and ability to prioritise tasks. Ability to problem-solve and be self-motivated. Demonstrated ability to work in a complex and changing environment. Our benefits Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day.

Our people also receive a variety of rewarding benefits, including: Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.

Onsite childcare at Austin Hospital, easy access via public transport and car parking options. Mentoring and career development opportunities. Work with us! We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities.

We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply.

What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check.

Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Mikki Rowan, Elective Admissions and Operating Suite Admin Manager at Mikki.

[email protected] Interested in finding out more about this opportunity? Read the position description for further details. Application closing date: Thursday 12 November 2026