Faith Students Administrative Assistant

FAITH STUDENTS ADMINISTRATIVE ASSISTANT Purpose: To facilitate growth in the Summerville Campus Youth Ministry through assisting the Summerville Youth Pastors in staff/parent/student communication, planning, and implementation of ministry across all facets of Faith Students Summerville. Experience and Knowledge Required: Experience in problem solving.

Ability to handle multiple projects effectively and efficiently. Ability to quickly learn and have proficiency in the use of technology which includes but is not limited to: Google Calendar Chatgpt Mail Chimp Canva Planning Center Group Me Clearstream iO Faith Church Website Excellent verbal and interpersonal skills. Ability to help collect payments and manage registrations.

Discretion in handling sensitive information and a strong commitment to confidentiality. Effective time management skills and the ability to be flexible as the ministry changes and grows. Attributes: Christ-like, servant attitude Devoted to the call of God and the vision of Faith Church Love for students with a desire to impact them through the Gospel of Jesus Operates with a spirit of excellence Organized, yet willing to be flexible Fun/enjoyable Loyal Humble Teachable spirit Teammate Essential Functions and Responsibilities COMMUNICATION: Staff Communication Assist the Youth Pastors in developing and carrying out vision for all events related to Faith Students Summerville.

Oversight of Youth Calendar: building reservations, updating staff google calendar, etc. Coordinate the Youth Pastors’ Schedule: make appointments, ministry reservations, and designated calls. Take and make calls on behalf of the Summerville Youth Pastors. Receive and answer emails on behalf of the Summerville Youth Pastors.

Attend weekly Summerville Youth Staff Meeting and share notes with staff. Dream Team Communication Manage and schedule Dream Team Members monthly in Planning Center. Manage and maintain the Dream Team interest workflow by following up with growth track graduates and running our Dream Team Onboarding process. Creating + sending our quarterly youth calendar to our Dream Team Group Me.

Oversight in communicating/reminding our team of quarterly youth meetings to the entire youth dream team through Group Me. Assist in sending and processing background checks. Oversight of keeping Group Me members updated. This includes adding new team members and taking off transitioning team members. Creating and turning in a monthly youth attendance report of Dream Team Members to ensure all Youth Dream Team members are honoring their commitment.

Parent Communication Oversight in the writing and sending of monthly parent emails. Oversight in the writing and sending of weekly youth sermon conversation starters for parents. Oversight in the writing and sending of parent text reminders. Oversight in writing and posting weekly parent facebook posts summarizing Sunday Youth Service for parents.

Student Communication Managing and sending student texts through clearstream. Updating and maintaining the youth linktree. Church Communication Post campus-specific youth events to the church website. ADMINISTRATIVE SUPPORT Weekly Manage Summerville Youth receipts by inputting, appropriately allocating, and making a monthly report of any missing receipts.

Oversight of inventory: purchasing and restocking of designated weekly ministry supplies. These supplies include ,but are not limited to: Wristbands Printed materials (squad guides, next step forms, host cards, etc.) New Guest gifts Dream Team snacks + drinks Oversight of purchasing additional needed items as designated by the Summerville Youth Pastors.

These items could include, but are not limited to: Food for quarterly leader meetings Gifts of appreciation Youth Event Supplies School outreach supplies New Leader gifts Count, appropriately designate, and create a weekly report of offering to be sent to the Summerville Youth Pastors. Manage Summerville Youth Next Steps Workflow.

(new student, salvation, baptism.) Manage Summerville Youth Prayer Chain. Events (Monthly) Create and manage any reservations or catering for special events. This includesbut is not limited to: inflatable rentals, silent disco, food vendors/trucks, etc. Oversee all youth trip registrations by printing trip materials and keeping a record of registrations, ensuring students have made all payments and turned in all forms.

This includes additional follow-up communication to any/all registrants who have not completed their registration process.