SIL Administrative Assistant

ESSENTIAL FUNCTIONS

• Greet incoming staff and clients as they come into the office. Assist staff/clients with their needs while in the office. Answer incoming calls for the program/agency.
• Receive medication from Vendor. You must sign for medication and store in a safe place. Hand out medication to staff/clients; make sure they follow the correct procedure to sign medicine out.
• Go to the main office to collect mail. Distribute mail accordingly.
• Go to main office to pick up client checks, make sure staff/client follow the correct procedure to sign out checks.
• Create packets for logs, new hires, program presentation and orientation. Keep all blank forms (progress notes) printed and available to staff. Create binder templates for office books and home books.
• Schedule all trainings, program presentations and orientation classes.
• Ensure office is functioning properly by making sure the office is accessible to client’s needs, maintaining copier/scanner/printer operation and supplies.
• Collect and process mileage sheets – make sure form is complete, calculate totals, scan to accounts payable by the due date.
• Collect daily logs and file by client name and date.
• Engage in trainings within our company and be a part of weekly staff meetings, train new employees on Paycor and mileage.
• Participate as member of Safety Committee, which requires participation in monthly meetings, leading all site safety drills, and communicating information to program staff.
• Update Bulletin Board – with training, awards, birthday etc.
• Other duties as assigned MINIMUM EDUCATION, CERTIFICATION, AND EXPERIENCE:
• High School grad or GED
• Minimum of 2 years administrative experience
• Typing and excellent computer skills
• Must know how to use Word, Excel and Outlook OTHER REQUIREMENTS; If driving frequently for VOANLA business: MVR background check Maintain valid driver’s license Maintain vehicle liability insurance if driving personal vehicle.