Almech Facades Private Limited

Project Coordinator

Mumbai, MH, IndiaFull-timePosted Aug 26, 2026

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Project Planning & Coordination Study Project BOQ, Drawings and define project scope in measurable quantity. Identify Activity sequence, processes, Time lines. Develop and maintain project schedules in coordination with Planning, Design, Procurement, Manufacturing, and Site teams. Develop trackers to monitor progress of each activity throughout the functional departments. Coordinate assigned facade projects from initiation to project closure. Ensure all project activities are aligned with the approved project timeline. Monitor project progress and identify potential delays or bottlenecks. Anticepate and Highlight Critical activities before the trimline actually ends.
Material Procurement Planning Prepare and monitor material requirement schedules based on project milestones. Coordinate with Procurement to ensure timely purchase and delivery of materials. Track procurement status and escalate delays that may impact project schedules. Coordinate with stores and logistics to ensure timely material availability at manufacturing units and project sites.
Design Coordination Coordinate with the Design Department for timely submission and approval of shop drawings, fabrication drawings, and material submittals. Monitor design deliverables against project timelines. Track client approvals and ensure timely closure of design comments. Maintain design document control and revision tracking.
Execution Planning Coordinate with Project Managers and Site Engineers to prepare execution plans. Ensure manpower, equipment, and material readiness before planned activities. Monitor weekly and monthly execution targets. Coordinate interdepartmental activities to avoid execution delays.
Project Monitoring & Control Track project progress against baseline schedules. Monitor critical milestones, risks, and dependencies. Identify deviations and recommend corrective actions. Follow up with stakeholders to ensure timely completion of pending activities.
Reporting & MIS Prepare Daily, Weekly, and Monthly Project Progress Reports. Develop dashboards showing project status, procurement progress, design status, execution progress, and key performance indicators (KPIs). Present project updates during review meetings. Maintain project documentation and management information systems (MIS).
Stakeholder Coordination Coordinate with Clients, Consultants, Architects, Project Managers, Procurement, Design, Manufacturing, and Site Execution teams. Ensure timely communication of project updates and action items. Maintain meeting minutes and track closure of action points.
Risk & Issue Management Identify project risks related to procurement, design, manufacturing, and site execution. Escalate critical issues to the Planning Manager. Support mitigation planning and monitor implementation of corrective actions.
Project Documentation Maintain complete project documentation from kick-off to project closure. Track RFIs, approvals, change requests, variation orders, and project correspondence. Ensure proper document control and version management.
Project Closure Coordinate completion of punch-list activities. Ensure submission of as-built drawings, operation manuals, warranties, and final documentation. Support project handover and close-out activities. Maintain lessons learned and project performance records.

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