HR Assistant Manager

Job Summary

We are looking for a motivated and detail-oriented Assistant to PM Cum HR Manager to support human resource activities and assist with government-related coordination and compliance. The ideal candidate will provide administrative support, help manage documentation, and ensure smooth communication between the company, employees, and external authorities.

Key Responsibilities

HR Support Responsibilities: Assist with recruitment processes: scheduling interviews, collecting candidate documents, and updating recruitment trackers. Support onboarding and exit formalities including preparation of offer letters, joining kits, and exit checklists. Maintain and update employee records (hard copy and digital).

Track attendance, leaves, support payroll processing & employees’ Loan by collecting relevant data. Help organize employee engagement activities, training sessions, and HR events. Assist in preparing HR letters such as experience letters, salary slips, and employment verifications. Ensure confidentiality of employee data and support in grievance handling documentation.

Assist in preparing incidental claim for Insurance. Government Liaison Support Responsibilities: Prepare and maintain documentation required for license applications, renewals, and regulatory filings. Track deadlines for statutory compliance submissions (e.g., PF, Payee, labour returns etc.) Accompany the Liaison Manager for visits to government offices as needed.

Maintain logs of inspections, official correspondence and compliance certificates. Coordinate with internal departments for data required in government submissions. Keep updated records of approvals, notices, and government communications.

Requirements

Bachelor’s degree in Human Resources, Business Administration or a related field. 3–5 years of relevant experience in HR support or administrative roles. Basic knowledge of HR functions and government processes. Good communication and interpersonal skills. Attention to detail and ability to handle confidential information.

Proficiency in MS Office (Word, Excel, Outlook) and always willingness to learn new adoption. Prior experience supporting liaison activities or working in a regulated industry (e.g., manufacturing). Local language proficiency for dealing with authorities. Familiarity with labour laws and compliance procedures.