Admin Specialist - Reentry

Important Recruitment Information for this vacancy: 223323 Job Posting closes: Monday, October 26, 2026 Agency Information: Kansas Department of Corrections Our Mission: Partnering to Promote Safety and Responsibility through Best Practices. Our Vision: Transforming Lives for the Safety of All. Our Beliefs: Our employees are our most influential resource.

Everyone has worth and will be treated with dignity and respect through our words and actions. Everyone deserves compassion, empathy, and support. Everyone has the potential for future success through effective development and support. Transformative change is accomplished through teamwork and collaboration. Trust, honesty and transparency are essential to our success.

Inclusive practices, acceptance and diversity are the foundation of our mission. Join Us Today and Make a Lasting Difference! Work Authorization & Employment Eligibility The Kansas Department of Corrections (KDOC) does not sponsor employment visas for any positions and does not participate in the STEM-OPT extension program.

All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment without the need for current or future visa sponsorship. Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents, please refer to the federal Form I-9 .

E-Verify Participation KDOC participates in E-Verify and will provide the federal government with the information from your Form I-9 to confirm authorization to work in the United States. For more information about E-Verify, please visit E-Verify.gov . For information about your rights under the Immigrant and Employee Rights Section (IER), please visit justice.

gov/crt/immigrant-and-employee-rights-section . KDOC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. About the Position: Admin Specialist

• Reentry, 223323 This position will be located at our Lansing Correctional Facility , in Leavenworth County. Who can apply: Applicants who meet the minimum requirements Classified/Unclassified Service: Unclassified Service Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday Eligible to Receive Benefits: Yes Follow KDOC on Social Media Facebook , Twitter , LinkedIn , YouTube #PATHWAY4SUCCESS Starting Salary: $36,524.80 Annual ($17.56/Hr.)* * Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 23, step

1. Please contact Recruitment Coordinator for further details. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: This position provides administrative/clerical support to the Program Manager, and other staff when directed. Tasks will vary among developing and refining office procedures to being part of large-scale projects. The incumbent ensures that information is safeguarded from unauthorized access and improper disclosure and is shared consistent with applicable statutes and regulations regarding privacy and confidentiality.

Job Responsibilities

may include but are not limited to the following: Provides general administrative support to the Program Manager, including assisting in planning statewide events, monitoring internal email groups for accuracy, processing mail, responding to inquiries by email, mail and phone, maintaining supplies and equipment, and otherwise tending to the administrative needs of the division.

Serve as liaison to Human Resources and fiscal divisions, including tracking all necessary time sheets and leave information as directed, for staff; making all SMART entries for travel, supplies, materials, and other items purchased; and interfacing with those two divisions as needed to ensure all information is exchanged as needed, and that Reentry staff are in compliance with requirements of those divisions.

Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Create presentations; prepare and publish documents for web sites and maintain existing web site pages. Uses internet for researching information Supports the collection of data as requested, tracking referral and outcomes, including related to the Substance Abuse Program, Housing Specialist, fidelity audits, reentry/release plan audits, and otherwise, as directed.

This includes setting up Excel or Access files; pulling data from Athena or other KDOC systems; recording/entering data from referral and data collection forms; and collating and reporting this information to the Executive Director and Division Directors. Provides support as directed for the programs and services managed by reentry, including; processing requests for information regarding benefits (SSI, TANF, education, etc.)

, driver’s license status, SS cards, veterans benefits, or other services and resources, as directed; communicating with providers and staff as needed to coordinate the delivery of services. This position also assists in preparing packets and recording results from the Sex Offender Override Committee, the Multi-Discipline Team, the supportive housing teams, and other inter-discipline work groups, as directed.

Other duties and projects as assigned Qualifications Minimum Qualifications : Two years of experience in general office, clerical and administrative support work.

Education

may be substituted for experience as determined relevant by the agency.

Preferred Qualifications

Advanced knowledge of Excel, including setting up databases and preparing reports. Knowledge of KDOC Systems Technical writing experience. Experience handling fiscal and/or human resources issues. Experience providing support to programs and/or multi-discipline teams. Experience working in a role with access to confidential information.

Post-Offer, Pre-employment Requirements : Must possess and maintain a valid driver's license and the ability to travel throughout the state as needed. Must successfully pass a criminal history records check. Must successfully pass a pre-employment urinalysis (UA) drug screening. Recruiter Contact Information Name : Alyssa Cabello Human Resources

• Recruitment Manager Email : Alyssa.Cabello@ks.gov Name: Chloe Martin Human Resources
• Recruitment Coordinator Email: Chloe.Martin@ks.gov Job Application Process First Sign in or register as a New User . Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application , upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents for this Application to be Complete Upload these on the Careers
• My Job Applications page Tax Clearance Certificate College Transcripts (if applicable) DD214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application Cover Letter Resume Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF” Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact 785-296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document. How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.