Fiscal Specialist

Important Recruitment Information for this vacancy Job Posting Closes: October 29, 2026 Required documents uploaded by: October 29, 2026 Kansas Department of Health and Environment: Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, Kan.

Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans. Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 .

KDHE does not provide sponsorships for this position. E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here .

For additional information regarding Immigrant and Employee Rights (IER) please click here . http://www.kdhe.ks.gov/ About the Position Who can apply: External (Open to Anyone) Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available) Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

Pay Range: $25.68- $26.98 * Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: The position (K0236410) Position Summary & Responsibilities: Frontenac- Crawford Grants Management and Reporting: Evaluates and compiles information from various sources, analyzes results, and prepares final recommendations for the SMU’s federal grant applications, federal grant reports, closeouts, budget, and other statistical and financial reports.

Carries out the preparation and compilation of the budget documents for federal grant applications and tracks activities and expenditures required for completion of grant commitments. Prepare financial status reports periodically as required by OSMRE. Tracks indirect charges and ensures cash draws are reconciled with expenditures on a monthly basis.

Maintains a cost tracking procedure, allocating cost items to a variety of accounts and grants according to prescribed classifications. Analyze expenditures and assist with implementing changes to procedures to ensure fiscal compliance with OSMRE guidelines. Conducts financial and reviews to ensure compliance with statutes, regulations, KDHE policies and standards, OSMRE policies and standards, as well as generally accepted accounting principles.

Summarizes findings and recommends corrective action to SMU Program Administrator as determined by internal procedures.

Job Responsibilities

may include but are not limited to the following: Purchasing/Contracts Management: Oversee the administration of contracts and purchasing activities of the SMU which includes advising the Program Administrator on appropriate language relating to funding, payment methods, encumbrance requirements, etc. Active tracks balances on encumbrances.

Provides quality control checks on vouchers to ensure that accurate funding is used. Also provides fiscal oversight, reports, and analysis regarding expenditures and balances to SMU Program Administrator. Identify and resolve discrepancies by reconciling numbers and preparing transaction reports when determining what grants and subaccounts project payments are to be funded through when preparing PO’s, Requests for Proposals, and other contract documents for AML Projects.

Assist with reviewing all invoices and payments to ensure accuracy. Help maintain KDHE policy and standards procedures that ensure the SMU has adequate fiscal and management controls in place. Researches and evaluates special projects involving independently collecting and compiling information from a variety of sources, analyzing the results and preparing final recommendations to the Section Chief's for the Section's federal grants, federal grant reports, federal grant closeouts, special reports, section's budget, and other statistical and financial reports.

Prepare reports for the Section Chief and the Office of Surface Mining on such topics as Citizens Complaints, Customer Service, Public Outreach, the activities of the Section's three programs during an evaluation year and any other report that may be necessary to achieve the goals and objectives of the Section.

Qualifications

High School, GED Licensing & Certification: Valid Driver's License

• Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State Minimum Qualifications: Four months of experience in analytical work, grant work or data management. Word, Excel, PowerPoint, BA or BS in Management, Public Administration, Science related field Proofreading, editing, attention to detail Ability to communicate effectively, both orally and in writing. Highly developed assessment skills Experience in federal grant management and reporting Preferred Qualifications: Post-Offer, Pre-employment Requirements: In addition to complying with the State Ethics Laws, the incumbent must be able to comply with the Restriction on Financial Interests of State Employees of the Federal Office of Surface Mining, 30 CFR Part 705. Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue
• Tax Clearance Frequently Asked Questions Recruiter Contact Information Name: Tracey N. Benson Email: Tracey.N.Benson@ks.gov Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications. Start your draft job application, upload other required documents, and submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents for this Application to be Complete Upload these on the Careers
• My Job Applications page Transcripts DD214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application Resume Cover Letter Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents” How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.