Administrative Assistant

Job Purpose: The Office Administrator is responsible for ensuring efficient and smooth operation by managing a wide range of administrative tasks, including record-keeping, scheduling, and communication. They provide crucial support to staff, client and act as a central point for various office-related needs. Duties: Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations Maintain records and databases, perform data entry, and prepare reports Assist with event planning and coordination, including engagement activities and team building activities Assist with bookkeeping and billing Manage vendor relations, including ordering supplies, office needs etc.

Provide excellent customer service to visitors and manage the reception area Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE) Conduct workplace inspections to identify potential hazards and risks Monitor and ensure compliance with OSH standards and regulations Prepare reports on OSH performance and compliance Investigate accidents and incidents to determine root causes and prevent recurrence Other duties as assigned Requirements/Skills/Qualifications: Graduate of a bachelor’s degree from an accredited university or college, Proficiency in Office Administration with 3 years’ experience Certified Occupational Safety and Health (OSH) Officer I II III Excellent communication and interpersonal skills Strong organizational skills and attention to detail Ability to learn new technologies and processes Ability to collaborate effectively with other team members Time management is a must, as most of the tasks given are deadline driven Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.

Preferred Skills/Qualifications: Capable of performing assigned tasks with little supervision Experience working in a multitask environment, taking directions from multiple staff