Admin and Liaison Specialist

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.

Key Responsibilities

Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory. Handle phone and email inquiries and manage internal and external correspondence. Maintain accurate records, files, and databases (both physical and digital). Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.

Assist in supplier coordination, inter-department management, and account support. Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements. Provide marketing support by managing website and social media updates and handling digital inquiries.

Assist in the coordination of marketing activities and events, including logistics, supplier coordination, approvals, and payments.

Qualifications

Graduate of any four-year course, preferably Business Administration, Office Management, or Marketing Management. At least 1–2 years of experience in an administrative, secretarial, or receptionist role. Proficient in Microsoft Office (especially Excel and PowerPoint) and Google Workspace. Strong communication, organizational, and coordination skills.

Detail-oriented, able to multitask, and comfortable working with multiple teams. Belo Medical Group values your right to privacy and is committed to protecting your personal and sensitive information. All data you provide, or that we collect through your online job application, will be handled with the highest level of care and in accordance with our Privacy Policy.

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