Sr Executive

Job Description – Purchase Executive / Manager – CAPEX Procurement Position Purchase Executive / Manager – CAPEX Department Purchase / Procurement Industry Pharmaceutical Manufacturing Location Nagpur / Butibori Reporting To Head – Purchase / Procurement Head

1. Job Purpose To manage end-to-end procurement of CAPEX materials, machinery, equipment, utilities, engineering items and project-related requirements for pharmaceutical manufacturing facilities, ensuring optimum cost, quality, timely delivery and compliance with approved specifications and company procedures. 2.

Key Responsibilities

A. CAPEX Procurement Handle complete procurement of CAPEX equipment and project materials from RFQ to final delivery. Procure pharmaceutical manufacturing equipment such as: Reactors Manufacturing vessels Storage tanks Homogenizers Mixers Pumps HVAC equipment Stability chambers BOD incubators Tablet compression machines Vibro sifters Utility equipment Electrical panels and equipment SS/HDPE/PP/FRP equipment Piping, valves and engineering materials.

Purchase MS, SS304, SS316/316L, HDPE, PP, FRP and other engineering materials as per approved specifications. Understand BOQ, URS, technical specifications, GA drawings and vendor offers before floating RFQs. B. Vendor Development & Management Identify and develop reliable manufacturers and suppliers for CAPEX requirements.

Maintain an updated approved / qualified vendor database. Obtain quotations from multiple vendors and ensure competitive bidding. Evaluate vendor capability, manufacturing capacity, previous pharma references and service support. Negotiate: Price Payment terms Delivery Warranty Freight Installation Commissioning AMC Spare parts Documentation.

C. Technical & Commercial Evaluation Prepare Technical & Commercial Comparative Statements (CSQ). Compare quotations on a like-for-like basis. Identify deviations, exclusions, optional items and hidden costs in vendor quotations. Coordinate with Engineering, Projects, QA, Production and other departments for technical evaluation.

Identify cases where vendors have proposed non-BOQ / higher-cost alternatives and challenge them where technically acceptable alternatives already exist. Verify: Material of construction Thickness Capacity Dimensions Motor rating Make Design pressure Design temperature Utility requirements Performance parameters Testing requirements.

D. Cost Control & Negotiation Establish market-rate benchmarks for CAPEX materials and equipment. Conduct price negotiations with vendors and achieve maximum cost savings. Compare current vendor rates with: Previous purchase rates Market rates Alternative vendors Approved BOQ rates Budgeted CAPEX values. Prepare cost-saving and negotiation reports.

Identify opportunities for: Rate reduction Payment-term improvement Freight optimization Standardization Alternate vendors Bulk procurement. E. Project Procurement Prepare procurement schedules based on project requirements. Track long-lead items and ensure timely ordering. Coordinate with Project/Engineering teams regarding: URS RFQ Technical clarifications Drawing approval PO release Manufacturing FAT Dispatch Installation SAT Commissioning.

Closely monitor critical project equipment to avoid project delays. F. Change Control & Variation Management Review vendor change-control requests, variation statements and price escalation claims. Verify whether the claimed change is actually outside the original PO/BOQ scope. Recalculate: Material quantity Weight increase Rate impact Fabrication charges Additional accessories.

Challenge unsupported additional-cost claims. Ensure no commercial amendment is approved without proper technical justification and management approval. G. Purchase Order Management Prepare and release purchase orders after final approval. Ensure PO contains: Approved technical specification Scope of supply Price GST Freight Payment terms Delivery period Warranty LD clause Inspection/FAT requirements Documentation requirements.

Track PO commitments and vendor delivery schedules. Coordinate amendments wherever technically or commercially required. H. Quality & Documentation Ensure required documentation is obtained from vendors, including where applicable: GA drawings Manufacturing drawings BOM Material Test Certificates Calibration certificates Test certificates Inspection reports FAT protocols/reports IQ/OQ/PQ documents DQ documents Welding certificates Pressure/vacuum test certificates MOC certificates Operation & Maintenance manuals Warranty certificates Spare-parts lists.

I. Vendor Performance Monitor vendors against: Quality Cost Delivery Responsiveness Documentation Technical compliance After-sales support. Maintain a Vendor Performance Rating and recommend corrective action or replacement where required. 3. Key KPIs KPI Measurement CAPEX Cost Saving Actual saving vs budget / quoted price Purchase Price Variance PO rate vs benchmark/previous rate RFQ Coverage Minimum 3 competitive quotations wherever practical On-Time Delivery % CAPEX orders delivered within committed date Vendor Development Number of qualified alternate vendors developed Payment-Term Improvement Improvement from advance to PDC/credit terms Change-Control Saving Amount prevented/reduced against vendor claims Technical Compliance % orders meeting approved specification CSQ Accuracy Technical & commercial deviations correctly identified Project Procurement Completion Procurement completed as per project schedule Emergency Purchase Reduction in emergency / last-minute procurement Documentation Compliance % orders with complete required documentation 4.

Required Skills

Strong knowledge of CAPEX procurement Knowledge of pharmaceutical manufacturing equipment Ability to read and understand BOQ, URS, GA drawings and technical specifications Strong commercial negotiation skills Vendor development Cost analysis and market-rate benchmarking Technical & commercial comparison Knowledge of MS/SS/HDPE/PP/FRP materials Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment Excel / ERP / procurement software proficiency Strong coordination with Engineering, Projects, QA and Finance. 5. Preferred Experience Experience: 5–10 years in Purchase/Procurement, preferably in: Pharmaceutical manufacturing API / formulation plants Chemical manufacturing Engineering projects Pharma CAPEX procurement. Experience in greenfield/brownfield pharmaceutical projects will be preferred. 6. Educational Qualification Preferred: B.E./B.Tech – Mechanical / Production / Industrial Engineering Diploma in Mechanical Engineering with strong CAPEX procurement experience MBA/PG Diploma in Supply Chain / Procurement will be an advantage. 7. Core Competencies Commercial negotiation Analytical thinking Cost consciousness Technical understanding Vendor management Decision making Project coordination Problem solving Documentation discipline Communication skills Requirements Strong knowledge of CAPEX procurement Knowledge of pharmaceutical manufacturing equipment Ability to read and understand BOQ, URS, GA drawings and technical specifications Strong commercial negotiation skills Vendor development Cost analysis and market-rate benchmarking Technical & commercial comparison Knowledge of MS/SS/HDPE/PP/FRP materials Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment Excel / ERP / procurement software proficiency Strong coordination with Engineering, Projects, QA and Finance.