Finance Officer

Summary This entry-level position supports the financial integrity, tax compliance, and operational readiness of Phemotron Systems Ltd's Nigerian headquarters, allowing leadership to focus on strategic growth and investor relations. Serving as a vital support resource for cash flow management, record-keeping, and regulatory deadlines, the role is crucial for maintaining operational stability.

As the company grows, the incumbent will assist in preparing financial data for group consolidation, investor due diligence, and grant reporting, working closely with external accountants and tax specialists.

Responsibilities

Assist in maintaining the general ledger, chart of accounts, and financial records using the company's accounting software. Support accounts payable and receivable processes, including invoice processing, supplier payments, receipt collection, and customer follow-ups. Help conduct monthly bank reconciliations and maintain strict controls over petty cash transactions.

Generate draft monthly management reports, including income statements, balance sheets, cash flow summaries, and variance analyses against the budget. Support the development and monitoring of the annual budget alongside a rolling 13-week cash flow forecast. Record intercompany transactions and recharges with US and Japan affiliates to facilitate group consolidation efforts.

Prepare year-end financial schedules and serve as a liaison point for external auditors. Enforce internal controls, including approval limits and segregation of duties, ensuring all payments are fully documented. File monthly VAT returns with federal authorities, including nil returns where applicable. Calculate, deduct, and remit withholding taxes on eligible payments while tracking received credit notes.

Manage monthly PAYE deductions and remittances to the Lagos State Internal Revenue Service. Process pension contributions to Fund Administrators and handle other statutory payroll deductions such as NHF, NSITF, and ITF. Assist external tax advisers with annual company income tax filings and transfer pricing documentation.

File annual returns with the Corporate Affairs Commission and ensure all statutory registers remain up to date. Maintain a comprehensive compliance calendar to track filing deadlines and proactively identify potential risks. Assist with daily Lagos office operations, including facilities management, utilities, supplies, maintenance, and security.

Administer vendor contracts, manage renewals, and maintain the fixed-asset register. Coordinate travel arrangements, visas, accommodation, and logistics for staff, faculty, and visitors. Manage inbound and outbound freight, including customs clearance for equipment in coordination with clearing agents. Compile board and management packs containing financial summaries.

Keep the Nigerian entity's financial and corporate documents current within the investor data room. Respond to due diligence requests from investors and accelerator programs, subject to management approval. Ensure strict confidentiality of all financial and personal data in compliance with the Nigeria Data Protection Act.

Requirements

Entry-level experience or recent graduation in finance, accounting, or office management within a corporate or international setting. Foundational knowledge of Nigerian tax laws, statutory requirements, and compliance regulations. Proficiency in accounting software and financial reporting tools. Basic understanding of payroll, statutory deductions, and intercompany transactions.

Ability to coordinate logistics, including travel, freight, and event management. Demonstrated skill in maintaining accurate records and managing compliance calendars. Strong attention to detail with the ability to enforce internal controls and financial policies. Experience preparing financial reports for audits, investors, and external stakeholders.

Knowledge of the Nigeria Data Protection Act and ability to handle sensitive information confidentially. Excellent organizational and communication skills for liaising with external partners and internal teams. tion Act.