Executive/Office Manager

Job Summary

Our client, a mining firm operating in Ghana, is seeking an experienced and highly organised Executive Manager / Office Manager to oversee the day-to-day administrative and operational functions of the office. The successful candidate will provide high-level administrative support to executive management, manage office operations, and coordinate procurement-related activities where required.

This role is ideal for a proactive administrator with strong managerial experience who can ensure the smooth, efficient running of the business office.

Key Responsibilities

● Oversee and manage the daily administrative operations of the office, ensuring efficiency across all functions. ● Provide executive-level administrative support to senior management, including scheduling, correspondence, and meeting coordination. ● Supervise and coordinate the work of administrative and support staff, ensuring accountability and productivity.

● Manage office budgets, expenses, vendor relationships, and general office resources. ● Support procurement processes, including sourcing, vendor evaluation, purchase requisitions, and inventory management, where applicable. ● Ensure proper documentation, filing systems, and records management are maintained in line with company policy.

● Liaise with internal departments and external stakeholders to facilitate smooth business operations. ● Coordinate logistics for meetings, site visits, and executive travel. ● Ensure compliance with company policies, health & safety standards, and relevant regulatory requirements. ● Prepare reports, presentations, and correspondence for executive management as required.

● Handle confidential information with a high degree of professionalism and discretion.

Requirements

Qualifications

& Experience ● Bachelor's degree in Business Administration, Management, or a related field. ● A minimum of 5 years' experience in an administrative and/or office management role, with demonstrated managerial responsibility. ● Prior experience within the mining industry or a similar heavy-industry/operational environment is an advantage.

● Experience in procurement or supply chain support is a strong plus. ● Proven track record of managing teams and coordinating cross-functional office operations. Key Skills & Competencies ● Strong leadership and people-management skills. ● Excellent organisational and multitasking abilities. ● Sound understanding of procurement processes and vendor management (an added advantage).

● Strong written and verbal communication skills. ● High level of professionalism, discretion, and integrity. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ● Strong problem-solving skills and ability to work under pressure in a fast-paced environment. ● Ability to work independently and take ownership of office operations.