Front Office Executive

Job Summary

We are seeking a highly organized and professional Front Office Executive to manage reception duties, client interactions, and administrative support. The ideal candidate will be the first point of contact for visitors and clients, reflecting Finovest Group’s values of excellence and professionalism.

Key Responsibilities

Greet and welcome clients, visitors, and guests in a professional and courteous manner. Manage front desk operations, including answering calls, responding to emails, and handling inquiries. Coordinate appointments, meeting rooms, and visitor schedules. Ensure the reception area is tidy, presentable, and stocked with necessary materials.

Maintain and update records, documents, and databases. Assist with administrative tasks such as filing, photocopying, and handling incoming/outgoing mail. Support internal teams with scheduling, travel arrangements, and other clerical tasks. Manage office supplies inventory and place orders when necessary. Ensure compliance with company protocols for visitor registration and confidentiality.

Handle basic finance-related documentation and coordinate with finance or HR departments as required.

Qualifications

& Skills: Bachelor’s degree or diploma in Business Administration, Office Management, or a related field. 2- 3 years of experience in a similar front office or administrative role, preferably in the finance sector. Excellent communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook) and office equipment.

Strong organizational and time-management skills. Professional appearance and demeanor. Ability to handle multiple tasks efficiently and with attention to detail. Discretion and confidentiality.