People Manager & Project Administration

Job Description Greetings from GRM Technologies!!! Department: PMO / Operations Industry: Cyber Security Consulting Services Reporting To: Director Position Overview We are seeking a highly organized, proactive, and people-oriented professional to manage People Operations and Project Administration functions within our cyber security consulting organization.

The role is responsible for overseeing employee lifecycle management, resource coordination, project administration, operational governance, internal communications, and administrative support for consulting engagements. The ideal candidate should possess strong coordination capabilities, excellent interpersonal skills, administrative discipline, and the ability to work in a fast-paced cyber security consulting environment involving multiple projects, clients, consultants, and stakeholders.

Key Roles & Responsibilitie People Management & HR Coordination Manage end-to-end employee lifecycle activities including onboarding, induction, documentation, confirmations, transfers, and exit formalities. Maintain employee records, HR documentation, organizational charts, and personnel files. Coordinate recruitment activities including interview scheduling, candidate communication, and onboarding support.

Track employee attendance, leave management, timesheets, and work allocation coordination. Support performance management activities, appraisal coordination, and employee engagement initiatives. Coordinate training schedules, certification tracking, and skill development programs for cyber security consultants. Facilitate employee communication regarding organizational policies, compliance requirements, and operational updates.

Assist management in workforce planning, resource utilization, and allocation of consultants across projects. Ensure confidentiality of employee information and organizational data. Project Administration & PMO Support Support administration and coordination of cyber security consulting projects including assessments, audits, compliance engagements, and managed security services.

Maintain project trackers, project documentation repositories, status reports, and resource allocation sheets. Coordinate with consultants, technical teams, and clients for scheduling meetings, workshops, audits, and project activities. Track project milestones, deliverables, timelines, dependencies, and pending actions.

Follow up with internal teams and customers for required information, evidence submissions, and project documentation. Support preparation of Statements of Work (SOW), project plans, engagement letters, proposals, and administrative project documentation. Coordinate project governance meetings and maintain MOMs (Minutes of Meeting) and action trackers.

Assist in maintaining utilization reports, project dashboards, and management reporting metrics. Ensure project documentation is maintained in accordance with organizational governance and compliance requirements. Operational Coordination Coordinate internal operational activities across HR, Finance, Delivery, Compliance, and Administration teams.

Assist in vendor coordination, procurement administration, invoice tracking, and operational follow-ups. Support travel coordination, client meeting logistics, and workshop arrangements where required. Maintain confidentiality agreements, client records, operational templates, and standard documentation. Ensure administrative processes are aligned with ISO 27001, privacy, and information security practices.

Support management with preparation of operational reports, MIS dashboards, and business coordination activities.

Required Skills

& Competencies Strong interpersonal and communication skills. Excellent organizational and multitasking abilities. Good understanding of project coordination and administrative governance. Ability to manage multiple stakeholders and deadlines simultaneously. Strong documentation and reporting skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Experience with project management tools, HRMS platforms, or ticketing systems is an advantage. High level of professionalism, confidentiality, and attention to detail. Ability to work independently in a dynamic consulting environment.

Preferred Qualifications

Bachelor’s degree in Human Resources, Business Administration, Management, or related field. MBA / PGDM in HR or Operations is preferred. Certifications in HR, Project Management, or Operations Management will be an added advantage. Experience Requirements 4–8 years of experience in HR coordination, PMO support, project administration, or operations management.

Prior experience in IT services, cyber security consulting, compliance consulting, or technology environments is preferred. Preferred Industry Exposure Experience in one or more of the following domains will be advantageous: Cyber Security Consulting Information Security Governance Compliance & Audit Services Managed Security Services IT Consulting & Professional Services Risk Advisory Services Key Performance Indicators (KPIs) Timely project coordination and reporting.

Employee onboarding and operational efficiency. Resource allocation and utilization tracking. Accuracy of project and HR documentation. Stakeholder coordination effectiveness. Timely closure of administrative and operational tasks. Employee engagement and coordination effectiveness. Additional Expectations Ability to handle confidential business and employee information with integrity.

Strong follow-up and coordination discipline. Flexible to support multiple consulting engagements and business functions simultaneously. Maintain professional communication with internal teams, customers, auditors, and external stakeholders.