Warehouse & Inventory Manager – Gujarati/Hindu Speaking

Job Title: Warehouse & Inventory Manager – Gujarati/Hindu Speaking Location: Kenya Eligibility: Open to Kenyan nationals only Note: Fluency in Gujarati or Hindi is a required skill for this role due to the nature of supplier communications and stakeholder engagement. Location: Nairobi, Kenya We are seeking an experienced Warehouse & Inventory Manager to oversee stock control, warehouse operations, consignment stores, showroom inventory, and equipment traceability.

Key Responsibilities

1. Stock Management & Warehouse Control

• Oversee stock receiving, inspection, storage, issuing, returns, and transfers.
• Ensure all stock movements are accurately recorded in Odoo on the day of movement.
• Conduct regular stocktakes, investigate variances, and coordinate adjustments with Finance.
• Monitor stock levels, expiry dates, ageing, and replenishment needs.
• Maintain proper storage, safety, traceability, and inventory records.

1. Showroom Stock & Team Supervision

• Reconcile showroom and POS stock and conduct weekly counts.
• Supervise, train, and allocate duties to storekeeping staff.
• Improve warehouse organisation, stock handling, and operating procedures.

1. Consignment Store Management

• Maintain accurate records of consignment locations, agreements, and stock levels.
• Track stock placements, transfers, usage, returns, and customer confirmations.
• Reconcile monthly consignment stock and ensure timely invoicing of verified usage.
• Investigate discrepancies, losses, and inactive stock.

1. Demonstration Units & Customer Equipment

• Maintain records of demonstration units, samples, spare parts, and customer-owned equipment.
• Track equipment issuance, location, condition, and expected return dates.
• Coordinate technical inspections with Biomedical Services and follow up on overdue returns.
• Ensure customer equipment is separately recorded and traceable.

1. Equipment & Spare Parts Coordination

• Coordinate with Biomedical Services, Procurement, Finance, Order Processing, and Dispatch.
• Ensure spare parts movements are linked to authorised service jobs.
• Confirm stock readiness before dispatch, including required approvals and technical clearance.

1. Controls & Reporting

• Prevent undocumented stock movements and quarantine damaged or suspect items.
• Submit stock adjustment and write-off requests for independent Finance review and approval.
• Provide daily exception reports, weekly inventory updates, and monthly consignment reconciliations.
• Track discrepancies, assign responsibility, and ensure timely resolution.

1. First 30-Day Priorities

• Complete stock and equipment handover.
• Verify opening stock balances and reconcile showroom and consignment records.
• Resolve unposted stock movements.
• Establish a stock-count calendar and submit a warehouse improvement plan.

Requirements

• Bachelor’s Degree or Diploma in Supply Chain, Inventory Management, Warehousing, or a related field.
• 3–5 years’ relevant experience.
• Proficiency in Odoo or a similar ERP system.
• Strong stock reconciliation, reporting, and team leadership skills.
• Medical equipment inventory experience is a MUST.
• Hindi or Gujarati speaking skills preferred for effective communication with business owners and key suppliers