Administrative Assistant - Fine Arts Department

Christian Life School is seeking a part-time Fine Arts Administrative Assistant to provide administrative and event support for our Band, Orchestra, Choral, and Theater programs. This role is ideal for someone who is organized, detail-oriented, enjoys working with people, and has an interest in supporting Fine Arts programs in a school setting.

Responsibilities

• Coordinate Fine Arts calendars, schedules, room reservations, and event logistics.
• Communicate with parents, students, faculty, staff, and private/adjunct instructors.
• Create forms, permission slips, volunteer sign-ups, programs, and other department materials.
• Provide administrative support with records, billing, invoices, purchasing, and scheduling.
• Assist with concerts, theater productions, festivals, competitions, field trips, and special events.
• Coordinate parent volunteers and event hospitality.
• Assist with WSMA District and State events, including registration and scheduling.
• Coordinate student accompanists and rehearsal schedules.
• Provide general clerical and organizational support to the Fine Arts Department.

Qualifications

• Strong organizational and communication skills with excellent attention to detail.
• Comfortable managing multiple tasks, schedules, and deadlines.
• Strong computer skills and ability to learn new software and systems.
• Proficiency with Google Workspace preferred.
• Previous administrative or school experience preferred.
• Experience with music or other Fine Arts programs is a plus.
• Piano skills and the ability to accompany student performers is a significant plus.
• A heart for serving students and supporting Christian education. Christian Life School Hiring Requirements Applicants must:
• Have accepted Jesus Christ as their personal Lord and Savior and demonstrate a genuine Christian faith.
• Regularly attend a local evangelical Christian church.
• Agree with and support CLS’s Statement of Faith, mission, and values.
• Be committed to supporting the mission and ministry of Christian Life School. Schedule Part-time – 16 hours per week. Schedule will be determined based on department needs and candidate availability. Some flexibility may be needed for concerts, performances, festivals, and other Fine Arts events. About Christian Life School Christian Life School is a private Christian school serving students from preschool through 12th grade. Our mission is to prepare students spiritually, socially, and intellectually to impact their world for the Kingdom of God.