Payroll Administrator

Company Overview The Desoto Group, LLC is a full-service EPC organization supporting electric, gas, and utility providers through construction, maintenance, and storm response services. Accurate and timely payroll processing is essential to supporting employees and maintaining reliable business operations across business lines.

Job Description The Payroll Administrator is responsible for day-to-day payroll administration, including accurate and timely payroll processing, payroll review, reporting, and issue resolution. This role supports an hourly and field-based workforce that may include union and non-union employees across multiple business lines and locations.

The Payroll Administrator works closely with Finance, Human Resources, and Operations to ensure approved time, pay rates, deductions, and employee changes are reflected accurately in payroll.

Key Responsibilities

a. Process weekly payroll using ADP Workforce Now. b. Review approved timekeeping and payroll information for accuracy and completeness. c. Process regular time, overtime, double time, payroll corrections, retroactive pay, per diem where applicable, and approved pay or rate changes. d. Support payroll setup for new employees, crews, projects, and business lines.

e. Review and monitor payroll-related employee records, deductions, garnishments, child support orders, and approved payroll changes to ensure they are reflected accurately in payroll. f. Administer union-related payroll requirements, including applicable deductions, classifications, wage rates, and payroll rules. g. Support certified payroll and other project-specific payroll reporting when required.

h. Research and resolve payroll discrepancies, employee pay questions, and timekeeping issues in coordination with the appropriate departments. i. Process final paychecks based on approved separation information and applicable requirements. j. Prepare payroll reports and assist with reconciliations, audits, and documentation requests.

k. Maintain accurate and audit-ready payroll records and supporting documentation.

Qualifications

Experience in payroll processing or payroll administration required. Experience processing payroll for an hourly workforce strongly preferred. Experience with ADP Workforce Now preferred. Experience with union payroll strongly preferred, including familiarity with union deductions, varying wage rates or classifications, and certified payroll requirements.

Experience supporting multi-state payroll preferred. Strong organizational skills, attention to detail, and ability to identify and resolve payroll discrepancies. Ability to handle confidential employee and payroll information with discretion and work effectively across Finance, Human Resources, Operations, and field leadership.