HR Assistant

Summary: The HR Assistant provides administrative backbone support across all HR functions, with a primary focus on recruitment coordination, training logistics, and employee records management under the supervision of HR Lead 1.

Key Responsibilities

Recruitment Support: Schedule interviews, screen incoming CVs, update the candidate database (5000+ pre-screened pool), and coordinate interview panels for client and internal roles. Training Coordination: Book training venues, prepare learning materials, track attendance, and compile post-training evaluation reports.

Employee Records: Maintain physical and digital personnel files, ensuring all documents are audit-ready and compliant with FIRS, PENCOM, and NSITF standards. Payroll Administration Support: Collect and verify timesheets, track attendance, and compile payroll data for HR Lead 3’s monthly salary processing. Onboarding & Documentation: Prepare offer letters, contract templates, and onboarding packs for new hires; liaise with HR Lead 2 on orientation schedules.

General HR Operations: Draft routine HR correspondence, respond to general employee inquiries, and maintain the HRIS. Confidentiality: Handle sensitive payroll and personal data with absolute discretion. Reporting: Prepare monthly HR activity dashboards and ad-hoc reports as directed by the HR Leads and Managing Director.