Long-Term Temporary Office Support - HR

Long-Term Temporary Office Support – HR Department We are a staffing firm seeking a reliable and detail-oriented Long-Term Temporary Office Assistant to support one of our valued clients during a maternity leave coverage period. The ideal candidate will be organized, professional, and comfortable managing a wide range of administrative and HR support tasks in a fast-paced environment.

Location: Fort Smith Pay: $16+ DOE Key Responsibilities: Provide administrative support to the HR department Serve as the main point of contact for all temporary employees onsite Assist with onboarding and offboarding processes for temporary staff Coordinate schedules and assignments for temporary workers Maintain accurate employee records and documentation Track attendance and report issues or concerns to HR leadership Assist with employee attendance write-ups related to attendance point violations, following the company’s attendance policy Manage the 30/60/90-day review process by distributing evaluation forms to leads/supervisors and following up for timely completion Distribute benefit enrollment packages to eligible employees prior to their eligibility date, ensuring accurate delivery based on provided reports Respond to internal inquiries regarding temp staffing Communicate regularly with staffing agencies regarding temp placements and updates Support general office operations such as filing, data entry, document management, and supply tracking Assist with general HR tasks such as maintaining confidential files, preparing reports, scheduling meetings/interviews, and supporting employee engagement initiatives Participate in special projects and provide backup coverage as needed Requirements: Must have stable, long-term job history High school diploma or equivalent required Resume required – all experience must be verifiable Proficient in Microsoft Word, Excel, and data entry Strong organizational and communication skills Ability to handle sensitive and confidential information with discretion Clean background check required Must pass a drug screen – this is a drug-free workplace, and THC will disqualify applicants Professional demeanor and ability to work independently once trained Additional Information: This is a long-term temporary position with the opportunity to train alongside the current HR staff prior to the leave.

We are looking for a dependable, proactive individual who can step in quickly and ensure HR operations run smoothly throughout the coverage period. Strong understanding of general administrative and HR practices Familiarity with onboarding and offboarding processes Knowledge of attendance tracking systems and HR policies (especially attendance point systems) Excellent written and verbal communication skills Ability to coordinate multiple schedules, manage priorities, and follow up proactively Experience working with staffing agencies or temporary workforce management is a plus Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HRIS or time-tracking systems Strong organizational skills and attention to detail Provide day-to-day administrative support to the HR department Serve as the primary point of contact for temporary employees at the site Coordinate and support the onboarding and offboarding process for temp staff Monitor and coordinate temp employee schedules and assignments Maintain accurate documentation and employee records (paper and digital) Track and report attendance data, flagging violations and communicating with leadership Assist in issuing attendance write-ups, in accordance with company attendance policies Manage 30/60/90-day review processes (distribute forms, track completion) Distribute benefit enrollment packages and ensure timely delivery based on eligibility Respond to internal employee questions related to temp assignments, attendance, or onboarding Serve as liaison with staffing agencies regarding temp placements, updates, and issues Support general office operations: filing, data entry, supply management, and document control Assist with scheduling, preparing HR-related reports, and employee engagement activities Provide backup coverage and support for special projects or cross-functional tasks High school diploma or GED required; Associate’s or Bachelor’s degree in HR, Business, or related field preferred 1–2 years of experience in an administrative, HR assistant, or staffing coordinator role Experience in a fast-paced, multi-tasking environment (ideally with temp staffing) Please dress in appropriate business or business-casual attire when coming in for your interview.

Proactive and self-motivated Strong interpersonal skills; able to interact with all levels of staff and external partners Calm under pressure and able to handle sensitive situations confidentially Detail-oriented with a commitment to accurate data entry and documentation Comfortable juggling multiple priorities while maintaining consistency and compliance