Administrator

*Job Summary The Administrator is responsible for coordinating the day-to-day administrative and operational activities of the Kwahu Asabi Royal Foundation. The role ensures efficient office management, supports programme implementation, maintains accurate records, coordinates meetings and events, manages communications, and serves as the primary administrative liaison with staff, volunteers, development partners, traditional authorities, government agencies, and community stakeholders.

The Administrator contributes to the Foundation's mission of promoting sustainable community development through excellence in administration and organizational support.

Key Responsibilities

*Manage the daily administrative operations of the Foundation. *Coordinate schedules, meetings, workshops, conferences, and community development activities. *Prepare correspondence, reports, meeting minutes, presentations, and official documents. *Maintain accurate records of projects, beneficiaries, donors, volunteers, and partners.

*Support planning and logistics for the Foundation programmes. *Coordinate communication with traditional authorities, government institutions, NGOs, educational institutions, healthcare providers, agricultural stakeholders, and development partners. *Manage office supplies, equipment, and administrative budgets. *Maintain physical and electronic filing systems while ensuring confidentiality of organizational records.

*Assist in preparing project proposals, grant applications, donor reports, and progress reports. *Coordinate volunteer recruitment, orientation, and administrative support. *Monitor project timelines and follow up on action items arising from meetings. *Support procurement processes and maintain inventory records. *Handle incoming enquiries and represent the Foundation professionally to visitors and stakeholders.

*Organize travel, accommodation, and logistics for staff, consultants, and invited guests. *Assist with social media updates, newsletters, and dissemination of Foundation information. *Support monitoring, evaluation, and documentation of project outcomes. *Ensure compliance with organizational policies, statutory requirements, and donor reporting standards.

*Build and maintain positive relationships with community members and strategic partners. *Perform any other administrative duties assigned by the Executive Director or Board