HR Systems Manager - Greenhills, San Juan City

About Us

Top Asia is an established HR Consulting and Outsourcing company operating across key HR disciplines, including Recruitment, HR Operations, Compensation & Benefits, Employee Relations, and Learning & Development. Job Overview We are looking for an analytical, execution-focused HR Systems Manager who manages through data, not just HR principles by the book.

You are the ideal candidate if you excel at auditing raw employee data, deep-diving into databases using spreadsheet tools, identifying organizational gaps, and re-engineering inefficient back-office processes. As the HR Systems Manager, you will take full operational and analytical ownership of our administrative and back-office functions.

Moving beyond high-level strategy, you will roll up your sleeves to audit data, clean up operational bottlenecks, enforce compliance, and build robust Google Sheets tracking systems to drive operational precision. Job Objectives Maintain zero-error, audit-ready back-office operations through continuous data reconciliation and system checks.

Deep-dive into HR and operational databases to spot trends, performance gaps, and compliance risks before they escalate. Build automated, lean, and highly responsive workflows using advanced spreadsheet and data tools. Achieve 100% compliance with government regulations, labor laws, and internal operational standards.

Duties and Responsibilities

Perform regular, granular audits of back-office data (attendance, billing, compliance records, inventory, and employee files) in Google Sheets to uncover gaps and discrepancies. Map out workflows, eliminate operational red tape, and implement root-cause solutions (using Lean/Six Sigma principles) to optimize back-office efficiency.

Design, build, and maintain functional Google Sheets templates, trackers, dashboards, and automated forms for interdepartmental tracking and reporting. Monitor strict adherence to Philippine Labor Laws and corporate policies through continuous monitoring and surprise operational audits. Oversee day-to-day office administration, physical workplace safety, vendor management, and supply chain/inventory workflows.

Deliver accurate, data-driven operational reports and actionable insights directly to top management. Job Specifications Bachelor’s Degree in Industrial Engineering, Office Administration, Business Management, Information Systems, or a related technical field. Proven track record in office administration or roles involving applied engineering/technical process management.

High proficiency in spreadsheet functions (data analysis/reporting) and a strong grasp of systems thinking. Strong capability in data-driven auditing, gap analysis, and process mapping. You must enjoy working directly with raw data. Deep understanding of the Philippine Labor Code and HR best practices. Exceptional verbal and written communication skills with a high level of comprehension.

Amenable to full-time, onsite work in Greenhills, San Juan City.