Executive Assistant

Omnicom Media Group MENA (OMG MENA) is a leading global provider of advertising and marketing communications services, renowned for its innovative solutions and expertise across various industries. OMG CORE operates under PHD Media Lebanon SAL providing specialized services in digital planning, performance marketing, data analysis, and more. We support our partner agencies—PHD, OMD, and H&S—across multiple markets, including the European region and the GCC, delivering tailored solutions to meet diverse client needs.

About The Job

We are seeking a highly experienced and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO). This role requires a calm, detail-oriented professional who can operate with discretion, anticipate needs, and manage complex priorities in a fast-paced, global environment. The EA will act as a trusted partner to the COO, ensuring seamless day-to-day operations and effective coordination with internal and external stakeholders.

A Typical Day Will Include

Executive & Administrative Support

• Provide high-level administrative support to the COO, including complex calendar management across multiple time zones.
• Act as the primary point of contact for the COO, screening and prioritizing communications.
• Prepare, review, and format correspondence, reports, presentations, and briefing materials with a high level of accuracy and professionalism.
• Manage confidential information with the utmost discretion.

Calendar, Travel & Logistics

• Coordinate comprehensive travel arrangements, including flights, accommodation, visas, transfers, and detailed itineraries.
• Support visiting executives and partners with travel and meeting logistics.
• Manage expense reports, budget tracking, and reconciliation in line with company policies.

Meetings & Governance

• Coordinate internal and external meetings, including Executive Committee meetings.
• Prepare agendas, meeting materials, presentations, and take minutes where required.
• Ensure timely distribution and follow-up of action items.

Operational & Office Support

• Maintain organized filing systems, databases, trackers, and documentation.
• Provide general office support, including ordering stationery and maintaining a professional office environment.

The Ideal Candidate Will Have

• Exceptional organizational and time-management skills with strong attention to detail
• Sound judgment, discretion, and professionalism in handling sensitive and confidential matters
• Highly proactive, with strong anticipation, strategic thinking, and problem-solving abilities
• Confident working independently and engaging effectively with senior stakeholders across cultures and geographies
• Calm, composed, and reliable under pressure in fast-paced environments
• Adaptable and flexible, with the ability to navigate change and competing priorities
• High emotional intelligence with a polished, professional presence and strong communication skills.

Only Shortlisted Candida tes Will Be Contacted

Omnicom Media Group is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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