Admin Executive

As an Admin Executive, you will play a crucial role in ensuring the smooth operation of our company's administrative functions. You will be responsible for handling a variety of tasks, from office management to coordinating with external vendors. Your organizational skills and attention to detail will be key in maintaining an efficient and productive work environment.

Manage and maintain office supplies and equipment, ensuring a well-stocked and functional workspace. Coordinate with IT support for any technical issues or requirements. Handle incoming calls, emails, and visitor inquiries, providing excellent customer service. Prepare and maintain accurate records and documentation for various administrative processes.

Assist in organizing and planning company events, meetings, and conferences. Liaise with external vendors and service providers, negotiating contracts and managing relationships. Support the Facilities team in implementing and maintaining office policies and procedures. Ensure compliance with health and safety regulations, and promote a safe work environment.

Assist in the onboarding process for new employees, providing necessary administrative support. Perform any other administrative tasks as assigned by the Facilities Manager. A minimum of 2-3 years of experience in an administrative role, preferably in a tech-related industry. Strong organizational skills and the ability to manage multiple tasks simultaneously.

Excellent communication and interpersonal skills, with a customer-centric approach. Proficiency in using Microsoft Office suite and other relevant software. Attention to detail and a proactive problem-solving attitude. Ability to work independently and take initiative, while also collaborating effectively with a team.

Good time management skills and the ability to meet deadlines. A positive and professional attitude, with a focus on providing exceptional service. Willingness to learn and adapt to new technologies and processes. A high school diploma or equivalent; a college degree in a related field is preferred.