Business Office Manager

Important Recruitment Information for this vacancy Job Posting closes: October 22, 2026 Agency Information: Osawatomie State Hospital About the Position Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-time Regular/Temporary: Regular Work Schedule: M-F, 8:00-4:30PM Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Search Keywords: Business Office, Administration, Records, Financial, Billing Compensation: $27.

61 - $31.98 TEMPORARY additional differential of $2.50/hr for all hours worked. * Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Osawatomie State Hospital is licensed by the State of Kansas to provide care and treatment for adults diagnosed with psychiatric disorders regardless of ability to pay.

There are currently two hospitals on the Osawatomie campus in Miami county: Osawatomie State Hospital (OSH) and Adair Acute Care (AAC). Adair Acute Care are a 60-bed facility, certified by the Centers for Medicare and Medicaid Services. All employees are expected to work in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service: to use free time as available to assist other staff in the completion of work assignments and perform other tasks as needed; to contribute to a positive work environment through a positive, helpful, courteous demeanor towards staff, customers and the general public; and to adhere to appropriate standards of conduct regarding the use of leave, reports to work on time and in the designated fashion.

The purpose of the Business Office Manager is to oversee the day-to-day functionality of the billing department for Osawatomie State Hospital and Adair Acute Care. This position provides direct oversight for patient accounts, billing, and cashier's office/post office. Additionally, this role collaborates with the Chief Financial Officer (CFO) to gather data for requested reporting by the CFO.

They play a critical role in sustaining the organization's financial integrity and operational stability. Overseeing daily financial processes, maintaining accurate records, coordinating essential administative functions, this position ensures that the business runs smoothly and remains compliant with internal and external requirements.

Their leadership supports informed decision-making, minimize operational disruptions, and strengthens the overall continuity and efficiency of the organization. The essential functions of this position may require physical strength to frequently push, pull, twist, bend, squat, walk, stand for extended periods of time, lift and/or restrain residents with or without assistance and respond to aggressive resident behavior with specific, trained techniques.

Be able to observe and respond to residents in distress. Osawatomie State Hospital Adair Acute Care is funded in part by the Centers for Medicare and Medicaid Services and is subject to requirements bestowed by Federal and State levels of government conditions of participation.

Position Summary

& Responsibilities Position Summary: The purpose of the Business Office Manager is to oversee the day-to-day functionality of the billing department for Osawatomie State Hospital and Adair Acute Care. This position provides direct oversight for patient accounts, billing, and cashier's office/post office. Additionally, this role collaborates with the Chief Financial Officer (CFO) to gather data for requested reporting by the CFO.

They play a critical role in sustaining the organization's financial integrity and operational stability. Overseeing daily financial processes, maintaining accurate records, coordinating essential administative functions, this position ensures that the business runs smoothly and remains compliant with internal and external requirements.

Their leadership supports informed decision-making, minimize operational disruptions, and strengthens the overall continuity and efficiency of the organization.

Job Responsibilities

may include but are not limited to the following: Provides oversight for the Accounts Receivable process. Working directly with the billing staff to guarantee CMS policies and best practices are adhered to. Alayze financial data and prepare a financial outline to establish the patients and/or responsible parties' monthly obligation and accordance with the state regulations and statutes.

Explains payment responsibility. Reporting to the CFO various changes that may occur with policies and standards. Claim submission and denial tracking Reports to Utilization Review Committee to report billing issues.

Qualifications

One year of experience in planning, organizing and directing the work of a department, program or agency.

Preferred Qualifications

Two years of experience in progressive management of a Business Office within a healthcare or related industry. Bachelors degree in business administration or related field. Recruiter Contact Information Email : OSH.HR@ks.gov Phone : 913-755-7333 Job Application Process First Sign in or register as a New User . Complete or update your contact information on the Careers> My Contact Information page.

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Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents for this Application to be Complete Upload these on the Careers

• My Job Applications page Transcripts DD214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents” Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer . A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue
• Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.