Senior Officer, Office Administration

About the Job

We are seeking a proactive and experienced Senior Officer, Office Administration to support and oversee daily office administration and facilities operations across our corporate offices. The successful candidate will play a key role in ensuring a safe, efficient, and well-maintained workplace environment, while supporting the administrative needs of a fast-paced and dynamic organization.

Key Responsibilities

Manage daily office administration operations to ensure smooth and efficient workplace services. Oversee office facilities, repair and maintenance, cleaning services, office supplies procurement, and workplace safety compliance. Coordinate with vendors and service providers to ensure service quality and cost effectiveness.

Assist in developing and implementing office administration policies, procedures, and workplace guidelines. Monitor company vehicle administration, including licensing, insurance renewal, maintenance, and usage records. Support office renovation, relocation, and workplace improvement projects as required. Prepare internal circulars, staff notices, reports, and management summaries.

Monitor departmental budget utilization and assist in cost control initiatives. Supervise administrative support staff and outsourced service providers. Perform ad hoc assignments as assigned.

Requirements

Degree holder in Business Administration, Facilities Management, or related disciplines. Minimum 5 years' relevant experience in office administration, facilities management, or workplace services within a sizable organization. Experience in vendor management, contract administration, and office facilities management is preferred.

Excellent problem-solving, strong interpersonal and communication skills. Well-organized, flexible, detail-oriented and independent. Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. Good command of spoken and written English and Chinese. Candidate with less experience will be considered as Administration Officer.