Finance and Admin Associate

Summary This entry-level position acts as a foundational support pillar for the organization, focusing on the harmonious blend of financial oversight, administrative coordination, and daily operational tasks. Designed for professionals with 0-2 years of experience, the role is essential for upholding financial precision, streamlining administrative processes, and ensuring uninterrupted business operations.

The successful candidate will assist in managing critical functions such as budget monitoring, procurement support, and asset tracking, thereby contributing to the protection of company resources and providing the data integrity necessary for informed leadership decisions.

Responsibilities

Assist in processing financial documentation, including invoices, receipts, and payment authorizations, while maintaining accurate records for accounts payable and receivable. Support bank reconciliation efforts, petty cash management, and the tracking of staff advances to ensure all transactions are properly recorded and approved.

Administrative Assistance: Facilitate daily office operations by managing both physical and digital filing systems, monitoring office supply stock, and handling correspondence. Coordinate meeting logistics and internal events while keeping up-to-date records of assets, contracts, and vendor details. Operational Maintenance: Help ensure the smooth running of office facilities by monitoring utility usage, security protocols, and maintenance requests.

Collaborate with external vendors and contractors to address operational issues, enforce company policies, and suggest ways to improve processes within established timelines. Procurement Assistance: Support purchasing activities by adhering to organizational guidelines, such as gathering vendor quotes and updating the supplier database.

Track purchase orders and delivery statuses to verify quality standards and maintain necessary documentation for audit readiness. Asset Management: Assist in maintaining a current inventory of organizational assets, including tagging, assigning, and transferring items. Participate in regular physical stock counts to monitor inventory levels, flag obsolete items, and manage the disposal of non-functional equipment.

Compliance Support: Uphold internal policies and regulatory standards by ensuring proper separation of duties. Assist in identifying potential financial risks or control gaps and support the preparation for internal and external audit activities. Reporting and Tracking: Help compile routine reports on financial, operational, and procurement activities.

Maintain detailed logs for budget expenditures and commitments, providing timely updates to supervisors to aid in decision-making and the resolution of action items.