Buyers Assistant

The Buyers Assistant supports the buying team in planning, sourcing, and coordinating merchandise so the right products are available at the right time, in the right quantities, and at the right cost. This role involves assisting with product selection and range planning, tracking orders from placement through to delivery, and following up on delays or discrepancies with suppliers.

The assistant maintains accurate vendor records, supports negotiations on pricing and terms, and helps manage the buying calendar so seasonal and promotional ranges land on schedule. They contribute to the overall buying strategy by analysing sales trends, stock levels, and competitor activity, and by flagging opportunities or risks to the buying team.

The role requires strong attention to detail, clear communication with internal teams and external suppliers, and the ability to work accurately under deadline pressure in a fast-moving retail environment. Duties: Support the Buyer with day-to-day administrative tasks – from raising orders and managing samples to prepping for range reviews.

Compiling pre-packs and communicating additional order information to suppliers. Supporting the team in all activities on a daily basis designed to ensure achievement of department budgets. Maintaining and arranging buyer samples according to predetermined instructions. Rail maintenance and product tracking. Assisting Buyers with preparing for key strategic meetings.

Meeting required deadlines as per critical path. Maintaining good relationships while liaising with suppliers on behalf of buyer. Keeping abreast of competition by regular visits comp visits and company store visits. Working with Suppliers and Supplier Accounts.

Requirements

Grade 12 Relevant tertiary studies in Clothing/Fashion or similar. 1–2 years of administrative experience (fashion or creative industry experience an advantage). Excellent organizational skills and attention to detail Proficiency in Microsoft Office – must be able to work on Excel. A love for fashion, creativity, teamwork, and getting things done!

Benefits

Salary, to be discussed.