Operations Coordinator

Position Summary

The Operations Coordinator provides critical administrative and operational support to construction and utility operations teams. This role is responsible for coordinating a variety of administrative functions, maintaining accurate documentation, supporting bid and prequalification efforts, and serving as a key liaison between field personnel, operations leadership, legal partners, and other internal stakeholders.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Success in this role requires strong communication skills, a proactive approach to problem-solving, and the ability to accurately compile and maintain sensitive business information. This is a fully in office position and reports directly to Operational Senior Leadership.

Essential Functions

Provide administrative support to operations, project management, and leadership teams. Prepare, review, and distribute correspondence, reports, meeting materials, and other business documents. Schedule meetings, coordinate calendars, and assist with travel arrangements and logistics as needed. Track and manage departmental documentation, approvals, and action items.

Assist in the preparation, coordination, and submission of contractor prequalification packages. Gather, organize, and maintain company information required for customer prequalification requests and bid opportunities. Coordinate with internal departments including Legal, Safety, Human Resources, Finance, and Operations to obtain required documentation.

Enter, update, and maintain accurate information across various company systems and databases. Verify information for completeness and accuracy before distribution or submission. Identify documentation discrepancies and proactively resolve issues. Minimum Requirements: High school diploma or GED equivalent. 2+ years of administrative, project support, office coordination, or related experience (preferred).

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Excellent verbal and written communication skills. Demonstrated ability to handle confidential information with discretion.

Preferred Qualifications

Associate's degree in Business Administration, Communications, Construction Management, or a related field. Experience supporting construction, utilities, engineering, infrastructure, or industrial operations. Experience with contractor prequalification packages, bid support, proposal coordination, or document management.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools or controls; reach with hands and arms.

Work Environment: While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Our Benefits: Medical, dental and vision insurance HSA, dependent care and medical flexible spending accounts Employee Assistance Program (EAP) 401(k) with company match Life insurance, and short-term and long-term disability Paid time off, paid holidays, and family and medical leave If this sounds like you, come join the PIKE family.

About Us

Founded in 1945, Pike is a leading provider of construction, repair and engineering services for electric and gas utilities, as well as telecommunications companies with a growing portfolio of turnkey renewable projects. We work with hundreds of utility clients across the country, and we continuously expand our offerings to supply our customers with the ideas, technology, experience, workforce and equipment to perform any job.

"Essential" is the one word that sums up who we are, the work we do and what our people mean to us. Each of our employees plays a critical role in ensuring that infrastructure systems are up and running when people and businesses need them. Pike is a family-oriented workplace with a strong culture of safety, collaboration, innovation and exceptional customer service.

Equal Employment Opportunity Pike Enterprises, LLC, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin and/or status as a protected veteran or individual with a disability.