Clerical Assistant

Applications are invited for appointment as Clerical Assistant in the Faculty of Social Sciences (Ref: 537661 ), to commence as soon as possible on a two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability.

Qualifications

5 passes in HKCEE including English Language (min. Grade C if Syllabus B/Level 2 from 2007) and Chinese Language (Level 2 from 2007), OR min. Level 2 or equivalent in 5 subjects in HKDSE including English Language and Chinese Language, preferably with at least 2 years’ relevant work experience. A fair command of English and Chinese (including Putonghua).

Basic skill in English and Chinese word processing. Proficiency in MS Word and Excel. Good manners with strong communication and interpersonal skills. Punctual, with a strong sense of responsibility, self-motivated, and attentive to detail. Able to multitask, work independently, and as part of a team.

Responsibilities

Support the daily operation of the Faculty Office, including managing the reception counter and answering enquiries. Perform clerical duties such as data entry, collating and filing documents, updating databases, maintaining the office calendar, scheduling meetings, and coordinating appointments. Manage the room booking system and handle other venue-related requests for meetings and events.

Support meetings and events by preparing venues, serving refreshments, and providing onsite logistics support. Monitor and replenish office supplies, report issues related to office equipment and facilities to relevant parties and coordinate maintenance orders. Submit procurement requests for purchases or service engagements.

Maintain a tidy and professional office environment, and coordinate cleaning tasks. Perform other duties as assigned by supervisors to support the overall office operations. When necessary, work outside normal office hours or on weekends to support special events.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of the basic salary. How to Apply The University only accepts online application for the above post.

Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until November 13, 2026 , or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview and/or written test.