Stock Controller

ROLE PURPOSE A meticulous Stock Controller is required to manage the full administration and control of new and pre-owned vehicle stock. The role makes sure every vehicle is accurately received, recorded, costed, financed and accounted for from arrival to delivery, so the stock records, floor plan and general ledger agree and stock losses and ageing are kept to a minimum.

KEY RESPONSIBILITIES

• Receive new and pre-owned vehicles into stock on the DMS, checking invoices, VIN and engine numbers, specifications and costs.
• Load trade-ins and purchased used vehicles into stock, including reconditioning, accessory and preparation costs.
• Manage the floor plan / stocking finance — adding and settling units with the finance houses, and reconciling floor plan statements monthly.
• Process vehicle sales and deliveries out of stock, making sure each deal is costed correctly and all documentation is complete.
• Conduct regular physical stock counts and reconcile the physical stock to the DMS and the general ledger.
• Monitor stock ageing, demo and courtesy vehicles, and report on aged and slow-moving units.
• Manage vehicle documentation — NATIS / registration papers, licensing, keys and service books — and keep it secure.
• Process internal transfers, dealer trades and inter-branch movements of vehicles.
• Reconcile stock-related general ledger accounts and investigate and clear variances at month-end.
• Prepare stock reports (stock holding, ageing, floor plan exposure) for management.
• Liaise with sales, pre-owned, workshop, finance and the manufacturer on stock queries.
• Support internal and external audits with accurate, audit-ready records.

Requirements

MINIMUM REQUIREMENTS

• Matric (Grade 12)
• A relevant tertiary qualification in accounting, finance or stock/inventory control
• 2–3 years’ vehicle stock control experience in a franchised dealership
• Working knowledge of a dealer management system (DMS)
• Experience with floor plan / stocking finance and reconciliations
• Strong Excel skills and high attention to detail
• Valid Code B (08) driver’s licence
• Clear criminal and credit record ADVANTAGEOUS
• Experience across new and pre-owned vehicle stock
• Knowledge of NATIS processes and vehicle licensing
• Experience with Pastel or Sage alongside the DMS
• Exposure to dealer trades and multi-franchise stock