Company Secretarial Officer (recruiting from Malta only)

Our client, a well-established professional services firm in Malta, is currently seeking a Company Secretarial Officer to join its Corporate Services team. Recruiting applicants already residing in Malta.

Key Responsibilities

Manage company secretarial matters for a portfolio of local and international client companies. Act as a point of contact for clients, providing day to day support on corporate governance and company secretarial matters. Coordinate board and shareholder meetings, ensuring compliance with governance requirements and applicable legislation.

Prepare corporate documentation, including resolutions, minutes, notices, agendas, and board packs. Liaise with regulators, auditors, financial institutions, and other external stakeholders as required. Assist with company incorporations, restructurings, share transfers, and other corporate changes. Prepare and submit statutory filings with the Malta Business Registry (MBR) within established deadlines.

Support client onboarding processes and assist with KYC and due diligence documentation. Maintain statutory registers and corporate records in line with Maltese legislation. Monitor legislative and regulatory developments relevant to corporate services.

Requirements

Previous experience within a Corporate Services Provider (CSP) environment, ideally with at least two years in a company secretarial or similar role. Practical experience with company incorporations, MBR filings, drafting board resolutions, and preparing board minutes. Good understanding of Maltese company law and corporate governance principles.

Familiarity with statutory filings and corporate compliance requirements. Knowledge of AML/KYC procedures will be considered an asset. Strong organizational and communication skills in English. A qualification in Law, Business, Corporate Governance, or a related field will be considered an asset.

Benefits

Competitive salary package commensurate with experience and qualifications. Professional growth and development opportunities. Exposure to a diverse portfolio of local and international clients.