Administrative Executive (Shah Alam)

About the role

We are looking for an energetic and versatile Admin Executive to manage day-to-day office operations, facilities management, employee accommodation and mobility, budget monitoring, workplace safety, and administrative compliance to ensure smooth and efficient business operations.

Key responsibilities

Handle general office administrative duties, office space setup/relocation, pantry inventory, access card issuance, facility maintenance, and basic office operational support Coordinate employee accommodation, hostel maintenance, payments, transportation, airport transfers, and visa/work-pass arrangements to support expatriates working and living in Malaysia Formulate, document, and streamline internal operational workflows and administrative procedures Manage departmental administrative budgets on both a monthly and annual basis, including tracking business trip expenses, staff claims, and routine operational purchases Process vendor payments and track departmental spending Monitor attendance records, maintain administrative documentation, coordinate employee-related arrangements, and support the development and improvement of administrative workflows and SOPs Coordinate workplace safety inspections, safety equipment procurement, and safety-related activities Maintain relevant records and ensure administrative processes comply with company policies and applicable requirements Organize company events, meetings, team-building activities, and staff welfare initiatives Oversee company vehicle documentation, maintenance records, insurance/road tax renewals, and usage arrangements Perform additional cross-functional administrative and operational support duties as required Qualifications & Skills Bachelor’s Degree in Business Administration or related field.

Minimum 1 to 3 years of relevant administrative and office operations experience. Good written and verbal communication skills to effectively liaise with internal teams and stakeholders. Ability to speak Mandarin is an added advantage. Strong organizational, problem-solving, and time-management capabilities. Resourceful, adaptable, and detail-oriented in handling office budgeting, facilities, travel arrangements, and general operations.

Good interpersonal skills with a strong sense of responsibility.