Payroll, Finance and Office Administrator (recruiting only from Malta)

We are looking for a Payroll, Finance and Office Administrator to join our team. In this versatile role, you will be the backbone of our daily operations—handling our end-to-end payroll, managing day-to-day accounts payable and receivable, and ensuring our office space is safe, fully stocked, and efficient. Candidates must have professional knowledge of Spanish or Portuguese due to the nature of the role.

Key Responsibilities

1. Payroll & Compensation Process monthly/bi-weekly payroll for full-time, part-time, and temporary staff accurately and on time. Track employee hours, overtime, leave, and contract durations/tenures. Calculate statutory tax withholdings, pension contributions, and year-end documentation. Serve as the primary point of contact for employee payroll and tax queries.
2. Financial & Accounting Support Accounts Payable (AP): Review, enter, and code vendor invoices; match purchase orders; and schedule timely payments. Accounts Receivable (AR): Issue client invoices, track incoming receipts, and follow up on outstanding balances. Perform regular bank, credit card, and petty cash reconciliations. Review and audit employee expense claims against company policies.
3. Facilities & Office Operations Manage relationships with building facilities, IT support, cleaning, and maintenance vendors. Oversee office supplies, pantry inventory, and equipment maintenance. Ensure workplace health and safety compliance, including building access and emergency protocols. Coordinate physical space setups, desk allocations, and office moves as needed.

Requirements

In bookkeeping, payroll, or business operations administration. Tech-Savvy: Proficiency with payroll platforms such as Shireburn Indigo and Microsoft Excel. Attention to Detail: Meticulous accuracy when handling numerical data, contracts, and financial records. Problem-Solver: Strong organizational skills with the ability to prioritize competing deadlines across finance and facilities.

Integrity & Communication: Excellent interpersonal skills and absolute discretion when handling confidential employee and financial data.

Benefits

A gross annual salary of 18k or above will be offered, depending on the level of the role, qualifications and experience. The Latino Agent is a licensed recruitment and temporary work/outsourcing agency. Established in Malta since 2018, The Latino Agent has built up an extensive network of clients and vacancies which we can proactively match with your profile.

We are experts in labour migration and can accompany you in this process, whether you are relocating from abroad and seeking your first job in Malta or are already in Malta looking for a better opportunity.