Admin Officer

Summary This position is dedicated to the comprehensive management of procurement and financial documentation for Non-Governmental Organizations. The role involves actively identifying and sourcing relevant tenders, requests for quotations, and proposals from online platforms, followed by the meticulous processing and final submission of these documents.

Additionally, the incumbent will oversee the end-to-end handling of financial paperwork, including invoices, delivery notes, payment requests, and receipts, while ensuring all records are accurately filed and archived for future reference.

Responsibilities

Actively search online platforms to locate and extract tenders, Request for Quotations (RFQs), and Requests for Proposals (RFPs) issued by Non-Governmental Organizations. Manage the full lifecycle of tender and proposal documents, ensuring accurate processing and timely final submissions. Administer financial documentation workflows, including the verification and processing of invoices, delivery notes, waybills, payment requests, and receipt records.

Maintain an organized system for the completion, organization, and long-term archiving of all relevant business documents.