Office Manager

Job Details: Job Location: Columbia, SC

• Columbia, SC, Salary Range: Undisclosed, The Office Manager is responsible for coordinating and maintaining the daily operations of the office and providing administrative support across departments. This position serves as a central resource for office needs, assisting with scheduling, supplies, records, communications, vendor coordination, and other administrative tasks to support the overall efficiency of the organization. Administrative Management Ensure the office is clean, safe, and functional Greet visitors/clients/vendors Coordinate building access Manage office supplies/equipment – order when necessary Coordinate office maintenance/repairs Manage deliveries – organize, schedule, package, ship, alert when packages arrive Main point of contact for vendors/service providers Organize office events – coordinate calendars, order supplies/meals Mail – sort/distribute Errands as needed – ex DMV, weekly PO Box mail pickup, county tax payments Other duties as assigned HR Support Answer incoming calls Maintain filing systems (physical & digital) Assist with new site setup – add job/location to HRSI, map, sharepoint, etc. Assist with onboarding as needed – schedule drug screens, organize specialized training Coordinate participation in external groups – electrical apprenticeship Manage, create, and train system users Create geofences as needed Manage push-reports Reconcile insurance invoices Create/Submit monthly newsletter Special projects as assigned Payroll/Financial Support Update monthly budgets – Paycom Assist with timesheet as needed Assist with weekly certified payroll reports – mailing and online submissions Scan invoices to files Review and administer credit cards Mail weekly checks Fill out credit reference requests and new customer forms/sales RFPs Data entry Qualifications: Strong organizational and time-management skills Excellent communication and interpersonal abilities Problem-solving and decision-making skills Proficiency with Microsoft Office Basic budgeting Ability to multitask and prioritize Founded in 1988 and headquartered in Columbia, South Carolina, Allegiance Industries is a founder-led, debt-free facilities services company operating across 26 states with approximately 2,300 team members. We deliver services through four integrated lines of business — Janitorial, Security, Electrical, and Facility Management — self-performing our work with our own trained crews rather than brokering it out.