Accounting & Finance Coordinator

Our client is looking for a Accounting & Finance Coordinator to support the day-to-day financial and procurement activities across multiple projects. The role will work closely with finance, project and operational teams to ensure accurate financial administration, supplier coordination and timely processing of payments and documentation.

Previous events experience is not required.

Key Responsibilities

Accounting & Finance

• Handle day-to-day bookkeeping and accounting activities.
• Prepare and send monthly, or as-required, statements of outstanding customer balances and follow up on payments.
• Monitor accounts payable and ensure payments are processed accurately and within agreed due dates.
• Perform regular bank reconciliations and resolve discrepancies.
• Assist with the annual closing of customer accounts and financial records.
• Assist in preparing financial documents and responding to queries from external parties, auditors, suppliers, and other stakeholders.
• Identify, investigate, and correct discrepancies in financial statements and accounting records.
• Maintain accurate and up-to-date financial records and documentation. Procurement
• Manage day-to-day purchasing and procurement requirements.
• Source and evaluate suppliers, obtain quotations, and compare prices and terms.
• Prepare and process Purchase Orders (POs), MBOs, and other required procurement documents.
• Coordinate with suppliers regarding orders, deliveries, invoices, and payment requirements.
• Ensure purchases are made in accordance with company budgets, procedures, and approval requirements.
• Maintain accurate records of suppliers, quotations, purchase orders, and procurement transactions.
• Negotiate with suppliers where appropriate to achieve competitive pricing and favorable terms.
• Coordinate closely with the accounts and operations teams to ensure timely purchasing and payment processes.
• Assist with sourcing materials, equipment, services, and event-related requirements as needed. General Responsibilities
• Send and respond to emails in a professional and timely manner.
• Maintain professional communication with clients, suppliers, colleagues, and management.
• Work closely with the operations and event teams to support day-to-day business requirements.
• Be flexible with working hours when required due to the nature of the events industry.
• Maintain confidentiality and professionalism when handling financial and commercial information.

Requirements

• Proven experience inaccounting, bookkeeping, and procurement.
• Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and financial reporting.
• Previous procurement and supplier-management experience is preferred.
• Experience withPurchase Orders, quotations, supplier negotiations, and procurement documentation.
• Strong attention to detail and excellent organizational skills.
• Ability to identify and resolve financial discrepancies.
• Excellent spoken and written English.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a dynamic team.
• Experience in theevents industry is an advantage.