HR Assistant

Summary The HR Assistant plays a pivotal role in fostering a supportive and efficiently managed workforce by overseeing recruitment, onboarding processes, personnel data management, and welfare programs for both staff and volunteers. This position is essential for maintaining organizational integrity and ensuring that all human resources functions align with operational goals and compliance standards.

Responsibilities

Manage the full recruitment lifecycle, including job advertising, application screening, candidate shortlisting, interview scheduling, and the coordination of reference and background verifications for employees and volunteers. Facilitate the onboarding process by preparing offer letters, employment contracts, and orientation packages, while conducting initial training on codes of conduct and safeguarding protocols.

Maintain secure and up-to-date personnel files and HR databases, tracking critical data such as contracts, leave balances, attendance records, and performance review schedules, while issuing timely notifications for upcoming deadlines. Collaborate with the finance department to ensure accurate payroll inputs regarding attendance, leave, and benefits.

Organize and document training sessions, capacity-building workshops, and professional development activities. Champion staff wellbeing and safety initiatives, with specific attention to the needs of personnel working in field locations. Address employee inquiries, manage grievances, and guide disciplinary procedures with a focus on confidentiality, fairness, and adherence to both Nigerian labor laws and donor-specific HR requirements.

Execute exit procedures, including conducting exit interviews and managing clearance and handover documentation. Execute additional tasks as assigned by management.